The opportunity
Project: We are hiring an ambitious and forward-thinking candidate to join our
established and growing team in UAE.
The role is working within our core team, based in Abu Dhabi supporting the
Mace portfolio of projects in the emirate.
Experience working in the United Arab Emirates is essential for client
approval.
Your responsibilities will include:
* Improving the use of Microsoft Office advanced tools in project templates and reports.
* Preparing, formatting, and consolidating workflows, procedures, templates, and presentations using appropriate software as requested.
* Ensuring all documents are in line with Mace Way.
* Collecting data as requested.
* Ensuring Mace Way templates can be found on SharePoint at this location.
* Planning and coordinating administrative procedures and systems and finding ways to streamline processes within the commercial department to drive continuous improvement.
* Managing diaries on behalf of senior-level individuals within the commercial department.
* Managing schedules and deadlines.
* Arranging meetings and taking minutes.
* Ensuring operations adhere to policies and regulations.
* Keeping abreast of all organizational changes and business developments.
* Performing quality management on documents issued by the commercial department.
* Preparing and collating regular reports.
* Reconciling weekly time records for invoicing purposes.
* Assisting with the preparation of invoices and following up with the client for the payment of submitted invoices.
* Preparing and modifying documents including correspondence, reports, and emails.
* Working with document control to ensure that electronic document control is maintained and that actions are closed in a timely manner.
About you
You have BSc/BA in business administration, accountancy, or a related field,
you are proficient in the use of MS Office applications, and you have
attention to detail.
You are digitally savvy, can build lasting client relationships, and be part
of a strong, motivated team. You will have a construction or project
management background and be hungry to grow your career and enjoy the
opportunities Mace have to offer.
Apply now for a confidential discussion.
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