Project Coordinator

Company Profile

Oceaneering is a global provider of engineered services and products,
primarily to the offshore energy industry. We develop products and services
for use throughout the lifecycle of an offshore oilfield, from drilling to
decommissioning. We operate the world's premier fleet of work class ROVs.
Additionally, we are a leader in offshore oilfield maintenance services,
umbilicals, subsea hardware, and tooling. We also use applied technology
expertise to serve the defense, entertainment, material handling, aerospace,
science, and renewable energy industries.
Position Summary
* To provide cost effective Project Management support for assigned projects
Duties & Responsibilities
* Support the project manager in the planning, control and implementation of assigned project
* Assisting with the production and update of project plans
* Maintain the project specific risks and issues register
* Assisting with the analysis and resolution of technical issues and risks in line with the Project Risk Register
* Administer the relevant project database
* Assisting with the continuous improvement and application of Project Management techniques
* Review and understand project specific contractual terms and conditions
* Maintain project control boards
* Conduct regular project control meetings
* Attend team meetings as required, agenda to be used at meetings and copy of the plans
* Attend meetings with Project Manager as required and ensure the following documents are up to date and available for that meeting and produce meeting minutes in agreed timescales:-
* o Plans
* o Action tracker
* o Risks and Issues
* o Spend to date
* Attending internal and client progress meetings to monitor and review project deliverables
* Preparing Weekly Progress updates, Action Plans/Trackers and Monthly Progress Reports
* Maintaining regular and effective communications with clients to develop client / contractor
* relationships
* Conducting regular client satisfaction surveys using feedback systems such as F-PAL
* Follow the invoicing process and supporting the Project Administrator in collation and generation of invoices
* Supporting Project Manager to ensure timely and efficient financial performance of project
* Review and monitor project costs, providing updates to the Project Manager
* Assisting with the preparation of bids, tender, proposals, CTRs and supporting documents

Safety
* Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to ensure a safe working environment.
* Promote a strong HSE culture at all times
* Ensure that personnel identify with and achieve, the necessary Health and Safety performance
* standards associated with the relative risks to personnel and plant in their environment and daily work
* Ensure that business and HSE risk implications of integrity issues are clearly identified and assessed for consideration within the Oceaneering Integrity Management Team and communicated to the Client

Other
* Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems.
* Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company.
* Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.

Qualifications
* To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications and Training

• Project Management qualification (E)


• Degree qualified in an engineering or business related discipline (P)

Experience
* Previous experience in oil & gas industry, track record of supporting the management of engineering
* projects (P)
* Experience in financial control and budgets (P)
* Must be familiar with QA/QC systems and procedures, service quality and customer satisfaction (E)
* Microsoft Office (E)
* Working knowledge of planning software (e.g. MS Project, Primavera) (P)

Required Skills and Aptitudes
* Ability to guide team(s) in prioritizing workload effectively (E)
* Provide leadership, coaching or guidance to others. (E)
* Good communicator both written, verbal and technical to make complex terminology simple for the benefit of others (E)
* Good client or support contractor relationship skills at various levels of seniority or diverse cultures (E)
Additional Information
* Ensures that important information from management is shared with employees and others as appropriate
* Gives and receives constructive feedback
* Ensures that others involved in a project or effort are kept informed about developments and plans
* Ensures that regular consistent communication takes place within area of responsibility
Working Conditions

This position is considered OFFICE WORK which is characterized as follows.
* Almost exclusively indoors during the day and occasionally at night
* Occasional exposure to airborne dust in the workplace
* Work surface is stable (flat)
Physical Activity/Requirements
The physical demands described here are representative of those that must be
met by an employee to successfully perform the essential functions of this
job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
This position is considered LIGHT work.
OCCASIONAL

FREQUENT

CONSTANT

• Lift up to ‎20 pounds


• Climbing, stooping, kneeling, squatting, and reaching


• Lift up to ‎10 pounds


• Standing


• Repetitive movements of arms and hands


• Sit with back supported