AUH - Procurement Officer (AO)

Job Description (Roles and Responsibilities)
The British Embassy Abu Dhabi has a vacancy for a Procurement Officer on a
fixed-term contract for three (‎3) years.
The jobholder will be working closely to consolidate and deliver an effective
Procurement Process in line with the Foreign, Commonwealth and development
office (FCDO) Policies and Principles. They will provide a support to deliver
all the procurement tasks for both the Embassies in Abu Dhabi and Dubai. They
will also deliver excellent customer service to internal and external
stakeholders in line with the FCDO's financial policy and objectives and
demonstrate the resilience in their work.

Duties and responsibilities:
* Carrying out procurement function for both the Embassies Abu Dhabi and Dubai, i.e., using Government Procurement Card (GPC) for goods and services under £‎3,000. Ensure internal control procedures are followed for GPC use, support Budget Monitors for payments, create requisitions for goods and services from agreed supplier list, and work with the Contract Managers and Regional Procurement Hub on contracts.
* Lead on all the procurement requests at Post for below £25K, which includes making a market research to identify suppliers who can meet the quality standard and negotiate long-term call off agreements and to source potential suppliers. Manage the contract tender process of various procurements of goods, services, or work projects. This also include: sourcing of suppliers, creation of input and agreement of specification, preparation of tender documentation, liaison and coordination with suppliers to clarify requirements, coordination and evaluation of bids, seek appropriate approval, direct negotiation, agreement of contracts, management and closure.
* Active involvement on all High value procurement, i.e., above £25K, with the Regional Procurement Hub and the Contract Manager to assist them on the tendering process and also to facilitate on the paperwork. A further coordination will be required with the requisitioner to get the requisition process completed.
* Assistance to Partners Across Government (PAGs) on their procurement-related queries along with ensuring that they follow the FCDO PAG Process.
* Create an awareness about the FCDO Procurement rule among the stakeholders to ensure the procurement process is undertaken in line with FCDO policies and principles.
* Manage a record of all Annual Maintenance Contracts and a close follow up with the Regional Procurement Hub and the department as the contract reaches its end date.
* Lead procurement of capital expenditure, which includes generator, vehicles, and other assets. Ensuring to have all the necessary budget approvals before reaching out to the market, arranging the correct budget codes, and a clear communication with the Contract Manager to understand their requirements.
* Maintenance of agreed supplier list in conjunction with the Regional Procurement Hub and a records of suppliers and documentation.
* Act as cover in charge of main imprest and stationery.
The above list is not exhaustive and the jobholder will be required to be
flexible and take on other ad hoc tasks as required, including participating
in the Embassy's emergency planning and any other response to a crisis
affecting UK citizens.

Key behaviours required:
* Making Effective Decisions - Using evidence and knowledge to support accurate, expert decisions and advice. Carefully considering alternative options, implications and risks of decisions.
* Seeing the Big Picture - Understanding how your role fits with and supports organisational objectives. Recognising the wider the priorities and ensure work is in the wider interest.
* Communicating and Influencing - Communicating purpose and direction with clarity, integrity and enthusiasm. Respecting the needs, responses, and opinions of others.
* Working Togethe r - Forming effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds; sharing information, resources, and support.
Essential qualifications, skills and experience
* Previous procurement/ contract management experience, with a minimum of three (‎3) years' experience in a structured organisation.
* Excellent interpersonal skills and ability to develop and maintain a range of contacts to build effective working relationships.
* Demonstrates a collaborative approach to colleagues and stakeholder partnerships. Proven ability to engage at all levels internally across Embassy teams and with external stakeholders.
* Excellent customer service skills. Demonstrates courtesy and consideration in dealing with internal and external stakeholders. Able to show discretion in handling any sensitive matters, with the trust of all involved.
* Resourcefulness in solving problems and demonstrates good judgement. Proven ability to rapidly re-prioritise work depending upon the situation. Ability to understand competing priorities and make judgement calls on when to use own initiative to deal directly with issues and when to consult before taking decisions.
* Team player who is also capable of working on their own initiative.
* Excellent organisational skills for document and record management and high attention to detail.
* Holds at least a bachelor's degree in Accounting, Business Administration, Finance or related field.
* A confident communicator with excellent communication skills in English, both verbal and spoken. Able to express ideas and messages clearly and concisely, both orally and in written communication.
* IT literate and well versed in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams)
Desirable qualifications, skills and experience
* CIPS membership with road map to completing OR a Master's degree in a relevant field.
* Knowledge of UAE-based suppliers and local ways of working.
* Familiarity with relevant UK government processes in procurement and/ or accounting processes, systems, and policies.
* Holds a Masters degree in a relevant field.
Required behaviours
Seeing the Big Picture, Making Effective Decisions, Communicating and
Influencing, Working Together
Application deadline Application deadline - day Application deadline - month
Application deadline - year
‎14 April ‎2023
Grade
Administrative Officer (AO)
Type of Position
Fixed Term, Full-time
Working hours per week
‎35
Duration of Post
‎36 months
Region
Middle East & North Africa
Country/Territory
United Arab Emirates
Location (City)
Abu Dhabi
Type of Post
British Embassy
Number of vacancies
‎1
Salary Currency
AED
Salary
‎11,736
Start Date Start Date - day Start Date - month Start Date - year
‎1 June ‎2023
Other benefits and conditions of employment
The Embassy aims to offer an attractive working environment and remuneration
package for this role which includes ‎25 days of leave per annum (calculated
pro rata).
Salary is AED ‎11,736 per month.
There are no other allowances payable as part of this package. No
accommodation nor relocation expenses are payable in connection with this
position.
The Embassy is open from Monday to Friday, from ‎07:30 to ‎18:00. Normal weekly
working hours are thirty-five (‎35) hours per week, net of breaks.
The successful candidate will be required to transfer their visa under the
Embassy's sponsorship.
Additional information
How to apply:
Interested candidates must include in their online application form
* an updated Curriculum Vitae (CV)
* a covering letter/ motivation essay stating how you meet the requirements of the role; and
* example(s), in the relevant sections of the online application form, of how you meet the key behaviours and skills required.
Applications that do not include this information will not be considered.
Closing date for applications is at ‎23:55 UAE local time on 14th April
‎2023
Applications received after the stated deadline will not be considered.
Process:
The recruitment process, including security clearance, is expected to take
around two - three months. The security clearance process includes checks
available in country and with UK, dependant on the security level required for
the role and the candidate's profile and UK footprint. You may experience some
delay in the progress of this recruitment campaign, and we are working hard to
minimise any disruption.
Due to the large number of applications, we receive, only those shortlisted
for the next step of the recruitment process will be contacted.
Appointable candidates who were unsuccessful may be placed on a 'reserve
list'. If during the reserve period of ‎6 months the same or a largely similar
role becomes available, that role may be offered to the second or subsequent
candidate.
The start date mentioned in the job advert is a tentative start date and the
successful candidate will be required to undergo security-vetting procedures.
Any offer of employment will be subject to the candidate achieving suitable
clearances.

The British Embassy Abu Dhabi an equal opportunities employer, dedicated to
inclusivity, a diverse workforce and valuing difference.
Please be aware that you will only be able to apply to vacancies for Country
Based Staff roles with the British Government through this official tal.net
site (operated by Oleeo). Jobs may be advertised on third party websites,
however our adverts will always link back to the official tal.net site. If you
complete and send an application through any other site, we will not receive
it.