Accounts Receivable Officer

Job Number ‎23049181
Job Category Finance & Accounting
Location The Ritz-Carlton Abu Dhabi Grand Canal, PO Box ‎91888, Al Maqta
Area, Abu Dhabi, United Arab Emirates, United Arab Emirates VIEW ON MAP
Schedule Full-Time
Located Remotely? N
Relocation? N
Position Type Non-Management

JOB SUMMARY
To establish guidelines and ensure accountability over the payments in
accordance to The Ritz-Carlton Standard. Ensure accurate and timely payment to
all vendors and maintain all files and records pertaining to Accounts Payable
in an orderly fashion.
RESPONSIBILITIES
The primary responsibilities of the role include:
* Audit all invoices and check requisitions for proper approval, coding, extension, previous payment, discounts, and sales tax/accrual.
* Be sure that all vendors/payments are deferred per SOP where possible.
* Prepare batches of invoices and input as required. Audit and post all food and beverage invoice batches.
* Print out all unit checks as required, match up check and check copy with invoice and forward for signatures to the appropriate person/s.
* Maintain vendor files for all paid invoices.
* Reconcile/research all vendor statements.
* Transmit check registers (e.g. accounts payable, travel agent, etc.) as required. Keep copy of registers in file.
* Communicate with appropriate corporate department regarding any check copies needed and stop payment requests.
* File all invoices when returned with signatures; put checks in mail or return to appropriate person.
* Maintain current signature list of all managers.
* Maintain and issue supply of purchase orders and keep an "issued to" log.
* Each associate is expected to carry out, within their capabilities, all reasonable requests by management.
* Post all invoices by vendor name with correct amount.
* Match receiving records or packing slips with Purchase Order forms.
* Verify and match quantities and prices.
* Code with correct department and expense account.
* Allocate invoices and Sun Account journals to the department folders to be checked by Asst. Dir. of Finance.
* Work with Cost Controller for Materials Control and Sun Account interface.
* Prepare Suppliers Aging.
* Arrange and make payments to vendors and contractors.
* Daily distribution of accounts payable
* Resolve with purchasing any invoice received without proper back up
* Preparing and processing check runs for accurate payment
* File all the checks with invoice back up on a monthly basis
* Provide manual checks as need
* Log all A/P checks
* Perform and complete Bank Stop Payment of specified A/P check
* Process a voided check
* Resolve all vendors inquires to complete satisfaction
* Maintain documentation of goods received
* Prepare AP related A&L reconciliations on timely manner and provide to Chief Accountant review
* Complies with Ritz Carlton health, safety and hygiene standards
* Perform other duties assigned by his/her Supervisor.

At more than ‎100 award-winning properties worldwide, The Ritz-Carlton Ladies
and Gentlemen create experiences so exceptional that long after a guest stays
with us, the experience stays with them. As the premier worldwide provider of
luxury experiences, we set the standard for rare and special luxury service
the world over. We invite you to explore The Ritz-Carlton.