Job Scope:
* Handling incoming calls, correspondence & communication support.
* Organizing meetings, briefings and department internal events including invitations, room bookings.
* Noting & distribution of minutes of meeting.
* Creating and assisting on IT requisitions for maintenance departments.
* Uploading and editing of documents on document center.
* Assist with guest hotel bookings.
* Managing stationary stock, handling stationary requisitions and support on pantry supplies if required.
* Coordination with HR on colleague related matters and extending support on maintenance recruitments.
* Oversee and manage maintenance related trackers to ensure all the information is available.
* Support general work permit processing and provide assistance for contractor pass.
* Filing and updating the required documents.
* Processing various departmental forms including leave requests and business travel authorizations.
* Raising PR's in Oracle, printing of PO's.
* Raising of service & consumables PR's, i nvoice posting/receiving & submitting to finance.
* Support petty cash & expense reimbursement processing.
* Maintaining finance submission register for invoices.
* Support for training nominations (internal and external) - scheduling on LMS.
* Tracking, consolidation, GTR update, filing and coordination of training trackers.
* Department induction - scheduling and coordination with T&D and HR.
* Assisting new arrivals level 0-7 (introduction, stationary, IT Requisition, uniform, HR matters).
* Overseeing and supporting Kronos related activities, maintaining related trackers and reports.
* Reviewing all exceptions and discrepancies on Kronos.
* Adding new colleagues (People & Labor Application).
Essential:
* Higher Secondary or equivalent.
* At least 3 years of hands-on experience in Administrative Support role.
* Proficient in Microsoft Office Suite.
* Knowledge of operating standard office equipment.
* Excellent communication skills a€" written and verbal.
* Good English skills a€" written and verbal.
Desirable:
* Bachelora€™s Degree preferred.
* Previous experience in a Maintenance Department.
* Previous supervisory role experience is an advantage
* Ability to plan and prioritize workload without supervision.
* Knowledge of Kronos and Maximo preferred.
* Managing the Time cards for Payroll.
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