HR & Administration Coordinator

Company Description

Doka is a world leader in providing innovative formwork solutions and services
in all areas of construction. The company is also a global supplier of well-
thought-out scaffolding solutions for a varied spectrum of applications. With
more than ‎160 sales points and logistical facilities in over ‎70 countries,
Doka has a high-performing distribution network for advice, customer service
and technical support while ensuring equipment is provided swiftly -no matter
how big the project. Based from its headquarters in Amstetten, Austria, Doka
employs ‎7,400 people worldwide and is a company of the Umdasch Group, which
has stood for reliability, experience and trustworthiness for more than ‎150
years.
As a customer-focused organization, Doka understands that its greatest assets
are its employees, which is why Doka is consistently looking for talented
professionals who are keen to develop their career in this challenging
industry.
Headquartered in Dubai, the Doka Middle East Africa & Asia Pacific (MEAAP)
Area team offers support to the core functions of sales, operations, support,
engineering and HR. Established to offer a versatile network of products,
systems and expertise, Doka MEAAP oversees some of the fastest growing
economies in the world, making it an ideal partner for new and challenging
projects, ranging from major infrastructure development such as metro systems,
bridges and tunnels to energy sector scaffolding solutions. Doka MEAAP is
currently looking to recruit a career driven professional to join its
versatile team in Kuwait. The suitable candidate will be a qualified, natural
team player who can add significant value to this highly dynamic team.
With an expatriate-majority community of around ‎70%, Kuwait's population of
‎4.2 million people is certainly geared towards its current state of growth.
With many living either in or near its capital of Kuwait City, the country's
construction sector has been significantly bolstered by the New Kuwait ‎2035
development plan, which focuses on using the nation's wealth to fuel a range
of new infrastructure projects, perhaps most notably, Madinat al-Hareer or
Silk City. In addition, the country also aims to attract a further $200bn in
FDI from ‎2020 -‎2035. Doka Kuwait is currently looking to recruit a career
driven professional to join its versatile team and support the company's
ongoing national expansion. The suitable candidate will be a qualified and
natural team player who can add significant value to this highly dynamic team.

Job Description

Looking to appoint an enthusiastic HR & Administration Coordinator *to join
our office in Kuwait * who will be responsible for Payroll, general HR
Operations, and all the administrative processes of the Company. We are
looking for an approachable and detail-oriented HR & Administration
Coordinator who is happy to be the first point of contact for all employee
inquiries and who has solid experience in local rules and regulations. The
position reports to the Head of Support in Qatar & Kuwait with a functional
reporting line to the Head of HR Middle East, Africa, and Asia Pacific.
Specific responsibilities include:
* Drive recruitment, selection, and onboarding process for vacant positions including visa procedures together with PRO.
* Handle employment-related inquiries from applicants, employees, and managers/ supervisors, referring complex and/or sensitive matters to the appropriate internal or external partners.
* Perform all payroll requirements with the support of the Finance & Controlling Manager in Doka Kuwait.
* Maintain an accurate SAP HR database (hard and soft copies) including leave and timekeeping.
* Play an active part in the Area HR network to enhance collaboration, best practice exchange, and learning opportunities.
* Support the Area HR Team in executing proper job analysis for all Doka Kuwait current and future positions and in creating and reviewing job descriptions accordingly.
* Partner with Area HR Team to identify, develop and enhance initiatives, programs, activities, policies, and procedures.
* Maintain performance and talent management, and training and development together with country management.
* Review, track, and document compliance with mandatory and non-mandatory training, continuing education, and work assessments.
* Prepare letters, certificates, memos, and reports.
* Advise department heads on employment issues and HR matters
* Coordinate with internal and external partners for Health Insurance and legally required insurance processes by law.
* Be the first point of contact for employees who have professional or personal problems.
* Maintain compliance with local employment laws and regulations, and recommend best practices.
* Apply for, renew, and cancel employment / resident visas and visit visas when needed.
* Manage car fleet & fuel, employee mobile, travel arrangements, and events.
* Support the Managing Director / Head of Finance & Controlling in managing and implementing of year plan/budget for the assigned unit including but not limited to profit-sharing bonuses and yearly increments.

Qualifications

We are looking for a proactive person with a strong ability to act with
integrity, professionalism, and confidentiality as well as the following
qualifications and skills:
* Bachelor's degree in Human Resources, Business Administration, or related field preferred.
* ‎3 to ‎5 years of experience in a similar human resource role.
* Thorough knowledge of Kuwaiti employment-related laws and regulations.
* Proficient with Microsoft Office.
* Smart Recruiters and SAP HR Module knowledge are a plus.
* A strong team player.
* Excellent English verbal and written communication skills.
* Strong organizational skills, ability to prioritize tasks, and attention to detail.
* Excellent time management skills with a proven ability to meet deadlines.