Admin Assistant

Job Description and Qualifications
POSITION SUMMARY

The administrative assistant role will be for the Marina Plaza office
reporting to the Executive Assistant. The Marina Plaza office is the
headquarters of the Middle East, Egypt and Turkey team. The top management of
the region are based in this office.

PRINCIPAL DUTIES AND RESPONSIBILITIES
* Answer and direct phone calls
* Organize and schedule appointments for directors if required
* Write and distribute email, correspondence memos, letters, faxes and forms
* Maintain a filing system
* Update and maintain office policies and procedures (visitor & employee guidelines)
* Order office supplies and keep inventory management
* Maintain contact lists for directors
* Book travel arrangements for directors
* Submit and reconcile expense reports for directors
* Provide general support to visitors
* Act as the point of contact for internal and external clients
* Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
* Supervise cleaners /Cars/Drivers
* Catering arrangements if required for meetings
SKILLS
* Knowledge of office management systems and procedures
* Working knowledge of office equipment, like printers and fax machines
* Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
* Excellent time management skills and the ability to prioritize work
* Attention to detail and problem-solving skills
* Excellent written and verbal communication skills
* Strong organizational skills with the ability to multi-task

EDUCATION AND EXPERIENCE
* Bachelor's degree
* ‎3-‎4 years of related experience

COMPETENCIES

Adaptability
Maintaining effectiveness when experiencing major changes in work
responsibilities or environment; adjusting effectively to work within new work
structures, processes, requirements, or cultures.

Building Customer Loyalty
Effectively meeting customer needs; building productive customer
relationships; taking responsibility for customer satisfaction and loyalty.

Communication
Clearly and succinctly conveying information and ideas to individuals and
groups in a variety of situations; communicating in a focused and compelling
way that drives others ' thoughts and actions. Engages the audience and helps
them understand and retain the message.

Continuous Improvement
Originating action to improve existing conditions and processes; identifying
improvement opportunities, generating ideas, and implementing solutions.

Continuous Learning
Actively identifying new areas for learning; regularly creating and taking
advantage of learning opportunities; using newly gained knowledge and skill on
the job and learning through their application.

Contributing to Team Success
Actively participating as a member of a team to move the team toward the
completion of goals.

Initiating Action
Taking prompt action to accomplish objectives; taking action to achieve goals
beyond what is required; being proactive.

Managing Work (Includes Time Management)
Effectively managing one's time and resources to ensure that work is completed
efficiently.

Work Standards
Setting high standards of performance for self and others; assuming
responsibility and accountability for successfully completing assignments or
tasks; self-imposing standards of excellence rather than having standards
imposed.

WORKING CONDITIONS

The work environment characteristics described here are representative of
those an employee encounters while performing the essential functions of this
job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
DISCLAIMER

The above statements are intended to describe the general nature and level of
work being performed by people assigned to this classification. They are not
intended to be construed as an exhaustive list of all responsibilities, duties
and skills required of personnel so classified.

Reasonable accommodations may be made to enable qualified individuals with
disabilities to perform the essential functions.
AIR PRODUCTS VALUES

All Air Products divisions are committed to the effective use of the AP
Values. It is important that all employees understand and utilize these values
when performing the duties of his/her position.
QUALITY

Quality encompasses all aspects of AP 's business, and every employee shares
the responsibility to prevent the occurrence of any nonconformity relating to
product, process and the quality system. All employees have an obligation to
identify and record any such nonconformity, and through designed channels,
initiate and recommend solutions.

Req No.
37054BR
Employment Status
Fixed Term (agency) - Full Time
Organization
Middle East, Egypt & Turkey
Business Sector / Division
MEIET Operations
Region
Middle East, Egypt, Turkey (MEET)
Country
Saudi Arabia