Senior Office Coordinator

Deutsche Post DHL (DPDHL) is the logistics provider in the world, with over
‎520,000 employees in more than ‎220 countries and territories.
DHL's Supply chain offers standardized Transportation, Logistics, Supply
Chain, and Storage specialists and highly specialized end-to-end solutions to
customers in a wide range of industries globally.
We are seeking a dynamic person to take on the Senior Office Coordinator
role based in Al Khobar.

Objective:
The senior Office Coordinator will organize and coordinate office
administration and procedures to ensure organizational effectiveness,
efficiency, and safety. The Senior Office Coordinator is responsible for
developing intra-office communication protocols, streamlining administrative
procedures, inventory control, office staff supervision, and task delegation.
The successful Senior Office Coordinator is an energetic professional who
doesn't mind wearing multiple hats. Experienced in handling a wide range of
administrative duties and executive support-related tasks and able to work
independently with little or no supervision. Well organized, flexible, and
enjoys the administrative challenges of supporting an office of diverse
people. A successful Senior Office Coordinator should also have experience
with a variety of office software (email tools, spreadsheets, and databases)
and be able to handle administrative duties accurately.

General Responsibilities:
*
Oversees general office operations and gives reports to the management
* Coordinates appointments and schedules and manages staff calendars
* Manages filing systems and office supplies, maintains IT infrastructure, and keeps inventory of orders
* Oversees staff interactions and responds to queries on office management issues
* Arranges travel processes, including flight, airport pickup, hotel booking, and car rentals for company executives and visiting delegates.
* Prepare a work schedule and control the tasks of the office driver/messenger.
* Compile, assimilate, and prepare confidential and sensitive documents.
* Read and screen incoming mail and correspondence and forward materials to the concerned manager or department promptly and accurately.
* Compose letters and memos in response to incoming mail or calls as per management 's direction.
* Operate computers to produce a variety of documents, charts, and graphs in final form.
* Attend assigned training sessions and maintain records of all important correspondences.
* Set an example to other staff by demonstrating good professional conduct.
* Perform any other duties out of the normal routine but within the scope of work

Qualification:
*
Bachelor's degree in business administration, communications, or a related
field
* ‎2-‎5 years of work experience in an administrative/office management role
* Must have exceptional attention to detail
* Strong organizational and time management skills and ability to prioritize the tasks
* Must be a self-starter and driven
* Excellent communication and interpersonal skills (English and Arabic)
* Strong problem-solving skills and analytical abilities
* Must be proficient with Microsoft Office and Google products

Knowledge & Skills:
*
Proven experience as a Senior Office Coordinator or Administrative Assistant
* Excellent time management skills and ability to multi-task and prioritize work
* Proficiency in MS Office especially (MS Excel and MS PowerPoint in particular)
* Familiarity with email scheduling tools, like Email Scheduler, Coordinate schedules, appointments, and hotel and flights bookings
* Attention to detail and problem-solving skills
* Excellent written and verbal communication skills
* Strong organizational and planning skills in a fast-paced environment
* A creative mind with the ability to suggest improvements

Why join DHL Supply chain?

As the world 's largest contract logistics specialist, we create a competitive
advantage for customers through customized logistics solutions based on
globally standardized warehousing, transportation, and integrated service
components. We bring sector expertise, global scale, and local knowledge to
design and manage supply chains from raw materials and manufacturing to
finished goods delivery and return services.

Website
https://www.logistics.dhl/gb-en/home/our-divisions/supply-chain/contact-our-
experts.html

Industry
Transportation, Logistics, Supply Chain, and Storage

Company size
‎10,001+ employees
‎54,799 on LinkedIn. Includes members with current employer listed as DHL
Supply Chain, including part-time roles.

Founded
‎1969

Specialties
Logistics, Supply Chain Management, Consulting, Contract Manufacture,
Warehousing, Order Fulfillment, Service Part Logistics, Kitting and Assembly,
Managed Transportation, Reverse Logistics, Real Estate, In-Plant Logistics,
Environmental Compliance, Automotive, Technology, packaging, e-commerce,
e-commerce, supply chain, transport, fulfillment, packaging, real estate,
commercial real estate, trucking, two-man home delivery, distribution center,
MRO, Service Logistics, Retail, Consumer, Energy, Chemicals, Manufacturing,
Engineering, healthcare, pharma, life science, and clinical trials, Deutsche
Post DHL (DPDHL) is the logistics provider of the world with over ‎520,000
employees in more than ‎220 countries and territories.