Senior Operations Officer

TITLE: Operations Senior Officer

TEAM/PROGRAMME: Program Operations
LOCATION: Egypt Country Office

GRADE : ‎3
POST TYPE: National
CONTRACT TYPE: Fixed Term
CONTRACT LENGTH: ‎6 Months (extendable)

CHILD SAFEGUARDING:
Level ‎3: The post holder will have contact with children and/or young people
either frequently (e.g. once a week or more) or intensively (e.g. four days
in one month or more or overnight) because they work in country programs.

ROLE PURPOSE:
The key purpose of this post is to assure cost-effectiveness and efficiency of
operation through the management of various functions of the operational
aspects in compliance with the relevant SCI guidelines at the country office
level in support to Egypt Response programme. The Operation Senior Officer is
responsible for the coordination with the Response Team Leader, finance, HR,
admin and procurement units. S/he will be responsible for implementing daily
tasks related to procurement requisitions, monitoring the delivery of goods
and services, receiving the goods and services, finalize all tasks on the
system, and update the financial trackers. S/he will provide administrative
support to the office and field staff. The role holder might be at least ‎50%
working in the field with frequent travels outside duty station.

SCOPE OF ROLE:
Reports to: Response Team Leader
Staff directly reporting to this post: ‎1 medical coordinator,
psychologist, admin assistant
Budget Responsibilities: Yes

KEY AREAS OF ACCOUNTABILITY:
Operations Planning and Implementation
* Work closely with the response team leader to develop the operational project work plans.
* Actively participate in events planning.
* Organize and maintain project files; maintain electronic and paper records.
* Conduct any other relevant tasks requested by the Line Manager.
Budget monitoring and control
* Update the budget tracker with all the projects expenses and comparing it with the monthly financial reports (including General Ledger and Budget Vs Actual Reports) after the soft and hard close to ensure all the project expenses have been recorded correctly.
* Contribute towards having a precise budget forecast.
* Oversee the timely preparation and submission of the advances and monthly cash request.
* Manage cash-flow, program advances and cash request projections for all program expenditures.
* Develop documentation and tracking tools for project financial requests and follow up on payment release and settlement according to SCI regulations and policies.
* Facilitate that all activities are implemented in accordance to the Plan of Action (PoA) and in timely manner and in line to the allocated budget along with the line manager guidance.
* Issuing timely payments to the field team members and supervising the settlement of open advances.
* Support the partners in their tracking systems on the financial expenditures and reporting.
Procurement and administration:
* Develop procurement plans in coordination with the response team and as per the work plan.
* Oversee the procurement processes and ensure compliance and filing of required documents in

• accordance with Donor and SCI policies in collaboration with the procurement department.


• Ensure the quality of the services and goods before the delivery by the vendors.


• Prepare all the supporting documents and specs. needed as per SCI regulations and policies


• Provide regular update on the status of the procurement to the staff member in charge.


• Support the project team in organizing trainings, workshops and other events in the field, as necessary.


• Work on the requisitions of the operations on SCI system.


• Ensure that the field offices are well maintained and all needs are covered in timely manner.
  In case of Emergency:


• Promote children's rights, contributing to their well-being and protection in times of emergencies, guided by humanitarian principles and code of conduct.


• During emergencies, he/she should act in a way that facilitates SCI's response to emergencies, giving priority to all assigned.


• Be prepared to support SCI interventions in response to emergencies and show needed flexibility.
  General:


• Demonstrate leadership in relation to Save the Children policies and practice with respect to safeguarding, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.


• Comply with Save the Children policies and practice with respect to safeguarding policy, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

BEHAVIOURS (Values in Practice )
Accountability:
* holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
* holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
* sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.
* widely shares their personal vision for Save the Children, engages and motivates others.
* future orientated, thinks strategically and on a global scale.
Collaboration:
* builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
* values diversity, sees it as a source of competitive strength.
* Approachable, good listener, easy to talk to.
Creativity:
* develops and encourages new and innovative solutions
* willing to take disciplined risks.
Integrity:
honest, encourages openness and transparency; demonstrates highest levels of
integrity

QUALIFICATIONS and EXPERIENCE
* Bachelor's level degree in a relevant subject (Business Administration, development or equivalent field experience).
* ‎4-‎5 years of experience, including International non-Governmental Organization (INGO)with Previous experience in procurement and finance.

SKILLS
* Excellent communication and interpersonal skills and ability to work collaboratively as part of a team.
* Excellent organizational and planning skills, attention to details and the ability to manage time and prioritize tasks under pressure.
* Previous management experience is preferable.
* Excellent knowledge of computer programs (Excel, Spreadsheets, accounting programs, etc).
* Excellent language skills in both English and Arabic (written and verbal) is required.
* Strong organizational skills;
* Flexibility, ability to multi-task, meet deadlines and set priorities;
* Experience in financial accounting and administration (preferably in similar setting);
* Good knowledge of child safeguarding will be an added advantage; and Commitment to Save the Children values.
* Excellent written and oral communication skills .
* Ability to work under pressure and deliver results with tight deadlines.

Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the
role holder may be required to carry out additional duties within
reasonableness of their level of skills and experience. In the event of a
major humanitarian emergency, the role holder will be expected to work outside
the normal role profile and be able to vary working hours accordingly.

Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI
Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:
We need to keep children safe so our selection process, which includes
rigorous background checks, reflects our commitment to the protection of
children from abuse.

Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI
anti-harassment policy

Health and Safety
The role holder is required to carry out the duties in accordance with SCI
Health and Safety policies and procedures.

Author: SCI- Ops
Date of issue: October ‎2023

JD agreed by:
Date:

Evaluated: HR
Date: October '‎23

The Organization
We employ approximately ‎25,000 people across the globe and work on the ground
in over ‎100 countries to help children affected by crises, or those that need
better healthcare, education and child protection. We also campaign and
advocate at the highest levels to realise the right of children and to ensure
their voices are heard. We are working towards three breakthroughs in how the
world treats children by ‎2030:

• No child dies from preventable causes before their 5th birthday


• All children learn from a quality basic education and that,


• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees
play a crucial role in helping us achieve our ambitions for children.We value
our people and offer a meaningful and rewarding career, along with a
collaborative and inclusive workplace where ambition, creativity, and
integrity are highly valued.

Application Information:
Please apply using a cover letter and up-to-date CV as a single document.
Please also include details of your current remuneration and salary
expectations. A copy of the full role profile can be found at
www.savethechildren.net/jobs We need to keep children safe so our selection
process reflects our commitment to the protection of children from abuse.