Secretary - Corporate Commercial - Legal (Hybrid)

Requirements
* ‎3-‎5 years of secretarial experience with a professional services company
* Superior written and oral communication skills in English and Arabic
* Familiarity with legal documents and terminology
* Excellent knowledge of Microsoft Office suite (Word, PowerPoint, Excel, and Outlook)
* Experience with legal technology (document management systems, transcription software, dictaphone, etc.)
* Ability to multitask and manage an ever-changing workload and clearly communicate priorities
* Exceptional organizational skills with the ability to work under pressure, prioritise effectively and achieve results within the specified deadlines
* High levels of flexibility and adaptability
* A proactive and entrepreneurial spirit with the ability to work autonomously
* Good problem-solving and decision-making skills
* Demonstrate a courteous and professional demeanour and strong interpersonal skills
Primary Job Purpose
The primary job of a Secretary in the remote team is to offer administrative
support to Lawyers based in different Al Tamimi offices while working from our
offices in the specified local jurisdiction. The ideal candidate will
demonstrate strong organizational skills, exceptional attention to detail, and
the ability to work efficiently under tight deadlines. Familiarity with modern
office technology, including desktop sharing, Zoom, and Microsoft Teams, is
highly desirable. The role involves managing various executive tasks and
consistently delivering high-quality work within designated timelines, with
the ability to work independently with minimal supervision.
Duties & Responsibilities
* Provide administrative support to lawyers
* Act as first point of contact for lawyers
* Manage lawyer email inboxes; handle basic email responses
* Coordinate schedules, meetings and appointments via calendar and diary management
* Attend meetings and record meeting minutes
* Arrange travel, transport and accommodation bookings
* Produce documents by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
* Assist lawyers with processing, amending, and proofreading legal documents
* Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
* Implement and maintain procedures and administrative systems
* Liaise with colleagues and clients
* Other ad-hoc tasks as and when required
Education & Certification
* Bachelor's / Associate's Degree
* High School Diploma/GED or equivalent
Relationships
* Lawyers
* Team Leader
* Business Support Teams
* Secretaries
Diversity, Equity & Inclusion
Essential to our success as a regional law firm is our ability to attract and
retain the best talent from a diverse range of backgrounds. We are committed
to a work environment where everyone can reach their potential and we have an
inclusive culture which respects individual differences.
We undertake and support a number of internal and external initiatives aimed
at increasing diversity within the profession and we encourage all our
partners and staff to get involved.
Al Tamimi & Company is committed to providing equal opportunities for all. We
welcome applications from candidates with disabilities and support those in
the workplace who have a disability.