Secretary - Corporate Commercial

Reporting Line
Team Leader
Requirement:
* ‎5+ years of secretarial experience with a professional services company
* Familiarity with legal documents and terminology
* Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
* Experience with legal technology (document management systems, transcription software, dictaphone, etc)
* Superior written and oral communication skills in English
* Ability to work with a team of lawyers and other colleagues.
* Outstanding time-management and accurate typing skills
* Capability to effectively prioritize and meet deadlines.
* Strong interpersonal skills with an ability to build relationships with senior executives.
* Good problem-solving and decision-making skills
* Exceptional organizational skills
* Demonstrate a courteous and professional demeanour.
Primary Job Purpose:
* Writing common forms of legal correspondence
* Help prepare legal documents.
* Assist associates by using their thorough knowledge of how to file legal documents and in some cases, court room procedures.
* Generate a lot of legal content that is used for communication between attorneys and their clients.
* Carry out tasks that require them to answer phones, run errands, coordinate meetings and greet visitors, when necessary, support senior members of a department and backup team leaders in the event of the team leader's absence.
Duties & Responsibilities:
* Must familiarize themselves with legal terminology.
* Expected to perform typing and transcription of documentation as required by the associate/partner.
* Compose and type letters, memos, correspondence and reports.
* Participate in the billing process, new matter and closing matter request forms, enter monthly timesheets as well as reminder for client payments and following up client billing queries with finance.
* Participate in meetings for minutes, amend routine legal documents and correspondence as well as proofread when required.
* Expected to adhere to the Firm's policies and procedures.
Diversity, Equity & Inclusion
Essential to our success as a regional law firm is our ability to attract and
retain the best talent from a diverse range of backgrounds. We are committed
to a work environment where everyone can reach their potential and we have an
inclusive culture which respects individual differences.
We undertake and support a number of internal and external initiatives aimed
at increasing diversity within the profession and we encourage all our
partners and staff to get involved.
Al Tamimi & Company is committed to providing equal opportunities for all. We
welcome applications from candidates with disabilities and support those in
the workplace who have a disability.