Admin Support - OSH Certificate

Line of Service
Internal Firm Services
Industry/Sector
Not Applicable
Specialism
IFS - Internal Firm Services - Other
Management Level
Associate
Job Description & Summary
A career in Administration and Secretarial Services, within Internal Firm
Services, will give you with the opportunity to provide administrative support
to PwC employees. You'll focus on using business software applications to
prepare reports, receiving and directing incoming calls or emails to the
appropriate parties, arranging business travel, tracking expenses, and
coordinating meeting arrangements.
Main Responsibilities:
Ensures the smooth operation of the office, by coordinating administrative
support across the office and ensures that the office is supported in an
efficient and effective manner
Responsible for procurement of office supplies
Oversight of office administrators, drivers and reception
Financial:
Adhere to the allocated budget for the Office Services function
Propose costs saving solutions as appropriate
Work with procurement with regards to office needs (supplies, consumables)
Prepare purchase orders for all office management supplies
Customer:
In line with Procurement guidelines, provide office services supplies
Coordinate local events, office events with close liaison with the Office
Manager
Coordinate printing and binding requests
Facilitate New Hire on-boarding process via coordinating inductions and other
matters with HR Notify HC, IT and receptionist of new hires/departures, and
provide/remove security passes and access to office as appropriate
Handles and reports ad-hoc issues arising
Acts as an interface between administrative staff and management
Manage external archiving if relevant
Manage seating, storage and parking allocations
Oversee couriers and post room
Internal Process:
Manage Office administrator assignment and conflicts
Adhere to policies and procedures set by management
Coordinate driver schedules, reviews timesheets and manages leave
Coordinate office administrator schedules, reviews timesheets and manages
leave
Coordinate receptionist schedules, reviews timesheets and manages leave
Manage maintenance, repairs
Manage cleaners and other outsourced services
Liaise with office landlord Fire safety warden and business resilience liaison
Manage local office petty cash
Education (if blank, degree and/or field of study not specified)
Degrees/Field of Study required:
Degrees/Field of Study preferred:
Certifications (if blank, certifications not specified)
Required Skills
Optional Skills
Desired Languages (If blank, desired languages not specified)
Travel Requirements
Not Specified
Available for Work Visa Sponsorship?
No
Government Clearance Required?
No
Job Posting End Date