Operation & Production Director Admin Assistant for AlUla Season in KSA

About BWS
Balich Wonder Studio is an integrated entertainment Group that conceives,
produces and delivers live experiences. We create visionary projects with long
lasting value, from large scale Ceremonies to immersive shows, from events and
brand experiences to destination experiences. We value emotions as the
ultimate experience of everything we approach; we generate them through unique
creativity and impeccable execution. The Group is currently merging talents
and skills of a multicultural team of more than ‎140 people coming from ‎20
countries and it operates through ‎4 divisions and two companies in Middle
East: Ceremonies Division; Events and Brand Experiences Division; Destination
Experiences Division; Immersive Shows Division; BWS-KSA, the branch in the
Kingdom of Saudi Arabia and HQWS, the company based in Dubai, UAE, and serving
the whole MEA Region creating and delivering events and activations.
From our headquarter in Milan, we seek wonder all around the world.

The role
Balich Wonder Studio is looking for an Operation & Production Director's
Admin Assistant in our Production department in AlUla Unit to be part of the
AlUla Season ‎2023/‎2024 from September ‎2023 to April ‎2024.

The Operation & Production Director Admin Assistant is responsible for
supporting the Operation & Production Director in all day-to-day activities,
while ensuring the effective time management and administrative activities of
the Production Operation Function.

Key Responsibilities:

• Assist in preparation of reports, presentations, and charts for senior management regarding Operation & Production performance, trends, and forecasts


• Calendar and Meeting Management


• Prepare correspondence such as memos, letters, minutes of meetings, general correspondence


• Liaise with logistic collecting and transferring the needed information related the travel arrangements for production and operation teams and suppliers


• Prepare expense reports when necessary


• Provide administrative support and office administration tasks such as telephone coverage, copying, mail, etc.


• Complete special projects and tasks as assigned


• Dealing with external correspondence, collating information and monitoring open issues


• Scheduling and circulate staff rotas


• Tracking internal information flows

Requirements

• Three plus years within the executive secretariat environment.


• Event experience in the Middle East will be considered a plus


• Excellent communication and motivation skills


• Superior organisational skills


• Strong work ethic and willing to work long and unsocial hours as necessary


• A bachelor's degree in Management, Operations Management or related field


• Ability to work well under pressure and meet tight deadlines


• Strong computer skills, including MSOffice and production management software


• Arabic speaker is a plus

AVAILABILITY: September ‎2023
If you want to be part of a dynamic and challenging team that is shaping the
creative industry in Saudi Arabia, Please apply on [email protected]