UAE National Office Administrator

Established in the 1930s as a trading business, Al-Futtaim Group today is one
of the most diversified and progressive, privately held regional businesses
headquartered in Dubai, United A"rab Emirates. Structured into five operating
divisions; automotive, financial services, real estate, retail and healthcare;
employing more than ‎35,000 employees across more than ‎20 countries in the
Middle East, Asia and Africa, Al-Futtaim Group partners with over ‎200 of the
world's most admired and innovative brands. Al-Futtaim Group's
entrepreneurship and relentless customer focus enables the organisation to
continue to grow and expand; responding to the changing needs of our customers
within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity;
Al-Futtaim Group continues to enrich the lives and aspirations of our
customers each and every day.

Overview of the role:
* The primary focus of the role will be to ensure that all Managed Transportation Services, Chauffeur and Events within Abu Dhabi, Dubai and the Northern Emirates are running accordingly to set schedules, budget targets and Contract Requirements. Further to this will manage the monthly fleet reports regarding, but not limited to, Overtime, Drivers Schedule, Annual Leave, Fuel expenses.

What you will do:
* Monthly consolidation and report creation for all departmental requirements.
* Updating the master data files on a periodical basis as per ISO / IMS compliance, internal audit.
* System data audit to ensure operational requirements are met and upgrades are implemented.
* Reoccurring creation for Purchase request department approved or budgeted expenses.
* Coordination for Settling Traffic fines and any other claims, Damages and Credit Notes recovery from vendors.
* Document Control and procedures and policy implementation.
* Ensure all operational and HSE policies and procedures are documented and ISO compliant.
* Handle team daily petty cash requirements and audit the monthly expenses for items such as fuel, washing, breakdown recovery etc.

Required Skills to be successful:
‎1.- Coordination skills
‎2.- Communication skills
‎3.- Timely Resolution
‎4.- Basic computer skills

About the Team:
* Reporting to the Head of Operations - Fleet Management and the primary focus of the role will be to ensure that all Managed Transportation Services, Chauffeur and Events within Abu Dhabi, Dubai and the Northern Emirates are running accordingly to set schedules, budget targets and Contract Requirements. Further to this will manage the monthly fleet reports regarding, but not limited to, Overtime, Drivers Schedule, Annual Leave, Fuel expenses. This must be achieved in the most cost effective and efficient way as continuous improvement is the paramount in achieving the financial and operational targets.

What equips you for the role:
* High School Diploma
* Good communication skills

We're here to provide excellent service but a little help from you can ensure
a five-star candidate experience from start to finish.

Before you click "apply": Please read the job description carefully to ensure
you can confidently demonstrate why this opportunity is right for you and
take the time to put together a well-crafted and personalised CV to further
boost your visibility. Our global Talent Acquisition team members are all
assigned to specific businesses to ensure that we make the best matches
between talent and opportunities. We not only consider the requisite
compatibility of skills and behaviours, but also how candidates align with our
Values of Respect, Integrity, Collaboration, and Excellence.

As part of our candidate experience promise, we also want to make ourselves
available to you throughout the application process. We make every effort to
review and respond to every application.