Role Summary:
The Office Administrator will provide administrative support to our office
personnel. She will work closely with different teams handling clerical
duties, coordinating calendars, and organizing meetings.
Location: Dubai, UAE
Industry: Real Estate
Schedule: Monday – Saturday / 9:30 – 6:30
Primary Duties and Responsibilities:
* Welcome and greet visitors and direct them to the relevant office/personnel;
* Carry out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations;
* Schedule and attend meetings, create agendas and takes minutes;
* Coordinate and manage appointments, meetings, and the conference room schedule in order to prevent duplicate bookings;
* Maintain general office files, including job files, vendor files, and other files related to the company’s operations;
* Order, store and distribute office supplies, equipment, and furniture;
* Oversee the maintenance of office facilities, and equipment;
* In charge of Letter generation / HR memos;
* Handle Travel arrangements for staff such as booking flights, cars, and hotel or restaurant reservations;
* Photocopy and print various documents, sometimes on behalf of other colleagues;
* Organize and store paperwork, documents and computer-based information;
* Support company leadership and supervise administrative department activities for staff members;
* Arrange both internal and external events;
* Maintain the company social media accounts;
* Provide accounting support with some data entry when needed;
* Provide administrative support to Property Consultants and Senior Management;
* Perform administrative functions of the human resources department;
* Assist in creating and maintaining employee records (personal data, organizational structure) and employee handbook;
* Collaborate with the HR team and assist in tasks related to new hires and on-boarding.
Skills and Qualifications:
* Diploma in a relevant field
* Minimum 3 years of experience in a similar role;
* Experience in Real Estate is a plus;
* Fluent in spoken and written English; Arabic is a plus;
* Strong interpersonal and time management skills;
* Organized and self-motivated;
* Capable of working under pressure;
* String knowledge in Microsoft Office (Windows, Excel, Office, PowerPoint), ideally Office 365.
Job Type: Full-time
for a fresh food trading co. in dubai/ uae, required an accountant with finance, accounting and office administration experience. Trade and Shipping industry experience is a Big PLUS. #### **Company Profile**
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