Events Planning Manager

Job Number ‎23024562
Job Category Event Management
Location JW Marriott Marquis Hotel Dubai, Sheikh Zayed Road Business Bay,
Dubai, United Arab Emirates, United Arab Emirates VIEW ON MAP
Schedule Full-Time
Located Remotely? N
Relocation? N
Position Type Management

JOB SUMMARY

To organize all hotel events with a seamless turnover from sales to operations
back to sales. Assure to provide all customers with a consistent, intuitive
and high-level of service according to the Marriott event standards throughout
the pre-event, event and post-event phases. Planning and handling events over
‎800+ guests and ‎800+ rooms with a group revenue over AED ‎1 million. This
position also oversees the event planning executive and event planning
coordinator activities.

CANDIDATE PROFILE
Education
College degree preferred
Multilingual preferred
Previous similar position in the event department of a large scale hotel

Skills and Knowledge
Understand group and catering positioning of the hotel
Knowledge of menu and food presentation
Attention to details
Confident and quick learner
Problem solving skills
Organization skills of multiple events at the same time
Ability to handle complex events including 3rd party vendors
Familiar handling events including a large quantity of sleeping rooms
Knowledge of possible capacities and catering styles of the hotel
Understanding of how the different departments within the hotel are linked to
each other
Effective communication skills and professional use of English language
Distribute information in a concise, well-organized and detailed manner
Manages guest conflict situations effectively
Remains calm and professional in stressful situations
Excellent time management skills and is able to prioritize work effectively
Ability to individually work on projects next to the handling of events

CORE WORK ACTIVITIES

Essential Functions
* As an expert being able to partner with a customer and craft individual events.
* Taking care of a smooth transition from sales to events planning.
* Handle groups & events contracted by the Sales team ranging from ‎1 room per night/ ‎1 guest to ‎1000 rooms per night/ ‎1000 guest
* Focus on future planning potential problems and/or conflicts from a service/planning point of view and solutions towards them to improve guest satisfaction and planning efficiency.
* Being proactive in offering solutions.
* Accurately forecasts all the events (bedrooms and/or catering).
* Creating Banquet Event Orders & Group Resumes.
* Guidance and support throughout the event.
* Being knowledgeable about product and services.
* Handle the billing process by preparing invoices, having bill reviews with the guest and finalizing the invoices by ensuring billing accuracy.
* Takes total ownership and responsibilities for the successful planning and coordination of groups & events assigned.
* Continuous communication with the operational team.
* Be available as needed during the event phase for their assigned groups.
* Working effectively with third party vendors.
* Organizing & planning the group rooms side of the event.
* Working in coordination with assigned Group housing partner to ensure rooming list & room instructions have been updated accurately.
* Guiding the client throughout the event as the expert partner for the guest by being a consultant
* Attend the daily service communication tool; BEO meeting.
* Up-sell last minute items to ensure profitability.
* Conduct pre- and post-conference meetings in line with Marriott standards.
* Show around in connection with in-house functions.
* Coordinate all activities involving the pre- and post-event process.
* Communicate challenging situations accurate to responsible departments.
* Handle guest complaints in a professional manner and come up with solutions.
* Responsibility of working on individual projects besides the organization of events.
* Following department timelines for actualization, BEO & Group resume distribution, rostering, forecasting, etc.
* Rewarding Bonvoy points in a timely manner after checking the required criteria mentioned on the Job Aid for posting points.
* Working honestly, ethically & with integrity

This list is meant to be representative of the common responsibilities,
skills, duties, requirements, efforts or working conditions associated with
the job. While this is intended to be an accurate reflection of the current
job, it is not exhaustive. Management reserves the right to revise this job
description or to require that other or different tasks be performed when
circumstances change (i.e. emergencies, changes in personnel, workload, rush
jobs, or technological developments).

Working with Others
* Develop and maintain positive and productive working relationships with other employees and departments.
* Support all co-workers and treat them with dignity and respect.
* Partner with and assist others to promote an environment of teamwork and achieve common goals.
* Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality.

Safety and Security
* Report work related accidents, or other injuries immediately upon occurrence to manager/director.
* Ensure working area is kept clean and tidy and free of health & safety hazards.

Policies and Procedures
* Protect the privacy and security of guests and coworkers.
* Maintain confidentiality of proprietary materials and information.
* Follow company and department policies and procedures.
* Perform other reasonable job duties as requested.

Marriott International is an equal opportunity employer. We believe in hiring
a diverse workforce and sustaining an inclusive, people-first culture. We are
committed to non-discrimination on any protected basis, such as disability and
veteran status, or any other basis covered under applicable law.

Marriott International portfolio of brands includes both JW Marriott and
Marriott Hotels.

Marriott Hotels , Marriott International's flagship brand with more than
‎500 global locations, is advancing the art of hosting so that our guests can
travel brilliantly. As a host with Marriott Hotels, you will help keep this
promise by delivering premium choices, sophisticated style, and well-crafted
details. With your skills and imagination, together we will innovate and
reinvent the future of travel.

JW Marriott is part of Marriott International's luxury portfolio and
consists of more than ‎80 beautiful properties in gateway cities and
distinctive resort locations around the world. JW believes our associates come
first. Because if you're happy, our guests will be happy. It's as simple as
that. Our hotels offer a work experience unlike any other, where you'll be
part of a community and enjoy a true camaraderie with a diverse group of co-
workers. JW creates opportunities for training, development, recognition and
most importantly, a place where you can really pursue your passions in a
luxury environment. Treating guests exceptionally starts with the way we take
care of our associates. That's The JW Treatment™.