Coordinator - Sales Support UAE.Dubai - Sales

Reference No
COM-‎22-‎149/‎2
Job Title
Coordinator - Sales Support UAE.Dubai - Sales
Category
COMMERCIAL
Educational Qualifications
Bachelor degree OR College Diploma holder in a related discipline.
OR Specialised certificate / License in the related field with Secondary
School certificate and having ‎04 years of WY / Aviation experience in similar
functions.
Experiences preferably in a supporting / coordinating / secretarial function
multicultural / international environment will be an advantage.
Skills/Knowledge
 Fluent in English (Spoken & Written)
 Proficient in MS Office
 Organizational skills
 Very good communication and social skills
 High level of flexibility
 Pragmatic attitude
 Attention to details
 Experience in aviation terminology
 Discretion
Experience Required
as mentioned,
Job Location
Dubai
Job Description
Operation
Sales Coordination
‎1. Provide and assist Sales Support tasks in preparation and collection of
sales reports, revenue budget documentation
‎2. Provide assistance to the (CM & DSM) as and when required for all
activities within the domain of the job function,
General Administration
‎1. Manage all secretarial duties pertaining to (CM & DSM) in order to ensure
timely completion of all requesting activities.
‎2. Answer all incoming telephone calls for the concerned staff and deal with
general enquiries in order to provide information to the requesting clients or
form any other department personnel.
‎3. Write general correspondences to issue memo and letters to all staff in
office, dispatch all incoming and outgoing mail to the concerned staff and
make sure that the correspondence reaches the right staff.
‎4. Monitor on a daily basis and maintain up to date file management and its
confidentiality for effective retrieval and perusal.
‎5. Establishing and maintaining efficient office systems e.g. correspondence
management, filing, template harmonization etc.
Coordination & Liaison Management
‎1. Liaise & coordinate among the assigned station, Regional Office and HQ.
‎2. Coordinate with local institutions and HQ departments in order to ensure
that the new joiners receive all facilities required from the respective
section.
‎3. Coordinate with IT department at Head Office and follow up to ensure
timely resolution of all technical issues at office
‎4. Liaise with landlord / Oman air administration department personnel sat
Head Office and follow up to ensure timely completion of all administrative
and maintenance issue.
Stationery & office Equipment
‎1. Monitor and maintain all office equipment's, brochures & gadgets and
coordinate with respective personnel in the office to issue / sort out all
stationery and office equipment issue.
‎2. Monitor the utilization level of all stationery, brochures & gadgets at
office, forecast demand for supplies and raise the necessary requisition in
the necessary ERP system
‎3. Keep track of all promotional item's to be distributed on order to make or
stop surplus orders of promotional items for customer/ visitor.
Agreements
‎1. Ensure to keep track of contract agreement process involving sign up with
3rd parties like hotels, lease companies, office rent, rental companies etc.
from preparation of agreement to maintaining and renewal for effective
retrieval and perusal by Senior Management.
Closing Date
‎19-‎02-‎2023
Job Type: Full-time