Responsibilities:
* Will perform all administrative duties to support Vice-Presidents and Executive Directors.
* Will manage employees vacation and out of office calendars, maintain employee data base, updating the AXS portal, maintain employee records, issue salary certificates through the AXS portal, perform other HR administrative tasks under the HR Manager's instructions.
* Will responsible for budget tracking, payment processes, budget reconciliation, employees expenses, travel statements mobile/internet statements, follow up on pending payments, and other tasks under the Finance Manager's instructions.
* Will arrange travels for all the employees, register for events, schedule team meetings.
* Will be the facility manager for the office and liaise with (a) building management (b) third party vendors (c) internal finance, IT and HR departments to ensure smooth operations of the office in compliance with corporate polices.
* Will be responsible for (a) answering the general office phone line (b) ensuring the office environment public areas (lobby, conference rooms, kitchen etc.) remain clean, orderly and organized at all times. c) Monitoring inventory, ordering and stocking of office supplies, ordering devices for new and current employees and ensuring that they are handed back when contracts are terminated, ordering office grocery supplies (d) Organizing, communicating and coordinating any team events (e) Pick-up, distribution and dispatch of office mail.
* PO Box renewal and Visa Applications & process of all UAE employees.
Qualifications:
* Will perform all administrative duties to support Vice-Presidents and Executive Directors.
* Will manage employees vacation and out of office calendars, maintain employee data base, updating the AXS portal, maintain employee records, issue salary certificates through the AXS portal, perform other HR administrative tasks under the HR Manager's instructions.
* Will responsible for budget tracking, payment processes, budget reconciliation, employees expenses, travel statements mobile/internet statements, follow up on pending payments, and other tasks under the Finance Manager's instructions.
* Will arrange travels for all the employees, register for events, schedule team meetings.
* Will be the facility manager for the office and liaise with (a) building management (b) third party vendors (c) internal finance, IT and HR departments to ensure smooth operations of the office in compliance with corporate polices.
* Will be responsible for (a) answering the general office phone line (b) ensuring the office environment public areas (lobby, conference rooms, kitchen etc.) remain clean, orderly and organized at all times. c) Monitoring inventory, ordering and stocking of office supplies, ordering devices for new and current employees and ensuring that they are handed back when contracts are terminated, ordering office grocery supplies (d) Organizing, communicating and coordinating any team events (e) Pick-up, distribution and dispatch of office mail.
* PO Box renewal and Visa Applications & process of all UAE employees.

LI-AW1

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About Hexagon Hexagon is a global leader in sensor, software and
autonomous solutions. We are putting data to work to boost efficiency,
productivity, and quality across industrial, manufacturing, infrastructure,
safety, and mobility applications. Our technologies are shaping urban and
production ecosystems to become increasingly connected and autonomous -
ensuring a scalable, sustainable future. Hexagon's PPM division empowers its
clients to transform unstructured information into a smart digital asset to
visualize, build, and manage structures and facilities of all complexities,
ensuring safe and efficient operation throughout the entire lifecycle. Hexagon
(Nasdaq Stockholm: HEXA B) has approximately ‎21,000 employees in ‎50 countries
and net sales of approximately ‎3.9bn EUR. Learn more at hexagon.com and follow
us @HexagonAB (C) ‎2021 Hexagon AB and/or its subsidiaries and affiliates. All
rights reserved. Recruitment Process As part of our recruitment process
you may be required to complete a background and/or reference check. If this
is required you will be notified in advance, and be asked for your
authorisation before the check takes place. All details will be provided via
the background check policy.