Coordinator - Maintenance

Kitopi is the world's leading tech-powered multi-brand restaurant. With a
mission to satisfy the world's appetite, Kitopi operates a portfolio of both
invested and franchised F&B brands, serving as enablers in the food market by
helping brands to grow and scale, both in the delivery and dine-in space.

Launched in Dubai, UAE in January ‎2018, Kitopi has grown to become one of the
greatest success stories in the cloud kitchen and food tech space. In July
‎2021, Kitopi announced its $‎415 million Series C funding round, led by the
world's largest technology-focused investment fund, Softbank Group Corp's
Vision Fund ‎2. This investment catapulted Kitopi to the prestigious Unicorn
status, making it the fastest Unicorn to have emerged from the MENA region.

As a leading food-tech business, Kitopi's growth has been largely fueled by
its innovative and scalable software solutions. Kitopi's kitchens are powered
by its proprietary Smart Kitchen Operating System (SKOS) - an in-house suite
of applications that optimizes cloud kitchen operations in real-time. As part
of its growth roadmap, technological innovation, data science, artificial
intelligence, and robotics will take center stage as Kitopi continues to
reinvent the food industry as we know it today.

With over ‎4,000 employees, Kitopi currently operates ‎200+ locations across the
UAE, KSA, Kuwait, Bahrain, and Qatar, and runs its engineering hub in Krakow,
Poland, and its global customer experience center in Dubai, UAE.

As a Coordinator - Maintenance, you will support the Property Team through
effective administration of policies, procedures, leasing, and facilities task
management for our growing operations.

What You'll Do

• Daily Maintenance/FM operations.


• Assigning, updating & closing of JIRA tickets for all service providers.


• UAE AMC & PPM contract filling & renewing.


• Maintaining UAE AMC Tracker.


• Maintaining UAE G&A maintenance tracker.


• Day to day correspondence with all AMC providers & ADHOC contractors.


• Preparing quarterly PPM schedule for each kitchen/store & send to the kitchen managers.


• Consolidating all received quotations reviewed by team & send for property/country manager approval.


• Follow up to generate LPO & releasing the LPO to service providers or ADHOC contractors.


• Verifying the invoices against LPO for all the PPM services.


• Follow up with account to release the suppliers/contractors payments.


• Establish & update the list of contractors/service providers with correct contact details.


• Keeping record of all quotations & LPOs.


• Establish & maintaining the list of kitchens & stores in UAE.


• Coordinate with LL/facility teams to get access permit for internal & external maintenance team.


• Tracking & maintaining UAE asset database (support Mostafa)Maintaining the asset list for kitchen equipment, HVAC, etc.


• Coordinate signing of lease agreements, preparation of rental cheques & issuance to L/L.


• Coordination with PRO for registration of Ejaries, Thawtheeq, utilities across the emirates.

What We Look For

• Minimum ‎2-‎5 years experience in document control and FM task management in a real estate or facilities management company - the latter is preferred.


• Strong experience in email communication and Microsoft Excel/Google Sheet tracker management.


• Self-starter with personal drive and motivation to identify issues and deliver solutions in support of the Property Team 's administrative requirements.


• Ability to work under pressure and adjust to changeable priorities.


• Excellent written and verbal communication skills are vital to success in this role.


• A robust personality capable of working independently within a team.


• Alignment with Kitopi's ‎6 core values.


• Previously administrative experience, preferred.
  Recruitment Process and Timeline
  First, you apply and let our recruiters review your profile. After reviewing,
  you will receive a link to book a meeting with a recruiter at your convenience
  to share more about yourself and for us to get to know you better. If you have
  been shortlisted, you will have the opportunity to meet our hiring managers.
  Depending on the scope of the role and the function, you may need to attend
  ‎2-‎3 rounds (which might include case study, role-play, trial, or live coding -
  this will be communicated to you in the initial conversation). Upon successful
  completion, your recruiter will get in touch with you to discuss the offer. We
  aim to take you through this process within ‎2-‎3 weeks.
  
  Benefits
  - Extensive learning opportunities - we offer many hard and soft skills
  training to help you improve and challenge yourself


• You'll have access to LinkedIn Learning, Coursera, and Mindvalley where you can choose over thousands of courses to satisfy your hunger for knowledge.


• You'll be involved in customized workshops run by Kitopi Academy


• You'll have a chance to work in an international, diverse, and inclusive environment


• You'll be part of one of the most caring communities out there.


• Finding a chance to become a shareowner with our ESOP plan


• Free and unlimited access to a nutritionist because we care about you


• No Dress Code!


• Extended maternity and parental leave


• The infamous team activities and social events are bursting with fun


• Inclusive Private Health Insurance


• Up to ‎50% discount from Kitopi brands


• ‎30 calendar days annual leave


• Work from anywhere policy
  
  So, what does it really mean to work at Kitopi?
  We are constantly striving to make Kitopi the best place to work in the world,
  by empowering you to be the best version of yourself every day. Our company
  values act as our guiding principles to help ensure that everyone feels safe,
  included, and like they truly belong.

Kitopi is an equal opportunity employer. While we currently operate in ‎6
countries, we are over ‎70 different nationalities of talented Kitopians. We
celebrate our rich diverse backgrounds, lifestyles, and cultures and have a ‎0
tolerance policy towards racism, bigotry, and hate. Please apply if you see a
position that makes your heart skip a beat and help us build a company where
we're all proud to work for.

Along with offices in all the markets we operate in, we also believe in a
"work from anywhere" policy - you get to choose the environment you operate in
because we believe this will help you deliver work you're proud of.

Tech-enabled and customer-obsessed, at Kitopi, we are a team of passionate
humans who are on a mission together to satisfy the world's appetite.