Const Document Controller, DCCD - Infrastructure

Basic Qualifications: • Bachelor's degree in project management or related
field OR ‎4+ years of related of project records management experience on
construction projects in lieu of a degree. • ‎4+ years' experience as a
construction document controller for large commercial, mission critical, or
industrial projects. • ‎4+ years' experience in the construction industry. •
Experience with design and construction management software including Autodesk
BIM360, Bluebeam, and Procore. • Experience with managing documents in various
types of office software including Microsoft Office Suite (Outlook, Excel,
Word, SharePoint). • Experience with Electronic Document Management Systems
(EDMS)
Job summary
We are looking to hire a talented Document Controller to join our team. You
will be joining a creative, diverse team tasked with solving challenging
problems constructing Amazon Data Centers. Our data centers are industry-
leading examples of energy efficient, cost-effective designs. You will work
alongside internal partner teams such as Engineering, Operations, Networking,
Controls, Security, and Commissioning to build Data Centers that directly
support our Customers. You will also communicate with external stakeholder
vendors, and general contractors.

To be a successful Amazon Data Center Document Controller, you need to have a
positive attitude, strong working knowledge of the commercial industry
construction process, experience reviewing technical and contractual
documentation, and strong communication skills. The document controller will
deep dive documentation for completeness, update and create procedures to
optimize workflows, and continuously keep the customer experience top of mind
looking for improvement opportunities. This opportunity combines construction
engineering, planning, project management, facilities management, and contract
management interactions.

The Document Controller will manage the intake of construction contractor
documentation, review documentation for completeness, process organized
documentation to the correct storage locations, and update stakeholders with
progress of final workflow documentation processing. Document Controllers
should expect high volumes for documentation as part of project closeouts, and
will need to exercise strong judgement on how to communicate and engage
stakeholders through various tools.

Key job responsibilities
Responsibilities
* Checking documents for accuracy and contract compliance.
* Manage simultaneous documentation projects and running the workflows.
* Maintain and add user accounts, security groups, and permission access levels. Train and assist employees employees and contractors on DMS.
* Set up and work on training initiatives for our partners, and provide support.
* Gather information from project stakeholders to produce best practices and react to customer needs.
* Assist in project closeouts, archiving, processing and filing activities.
* Prepare and keep updated technical documentation until the closeout of the construction phase.
* Provide coordination of all engineering and architectural specifications, design drawings, and permit submittals for projects.
* Support the construction managers to prepare complete and accurate documentation for construction handoff.
* Maintain repository for all construction work product by site. Ensure all documents are uploaded correctly.
* Manage the processes around documentation within the organization.
* Prepare ad-hoc reports on projects when required.
* Attend team meetings as a representative of the Document Control team, and communicate updates or requirements.
* Develop procedures so that they are standardized and conduct audits.
* Confirm that all Operations & Maintenance Manuals are provided to the owner by the contractor.

Preferred Qualifications: * Document control experience in design and
construction and/or project management environments. * Experience working with
collaborative management systems. * Proven work experience using file sharing
sites for document posting, uploading, downloading, and manipulation. *
Attention-to-detail including proven ability to manage multiple, competing
priorities simultaneously. * The ability and motivation to take ownership of
complex tasks. * Outstanding written and verbal communication skills.
Proficient typing and editing skills. * Knowledge of the scope and
construction life cycle sequencing of project schedules. * Organizational,
analytical, and writing skills, to include solid experience in writing
functional and technical specifications. * Able to read and interpret
construction specifications and drawings for all disciplines. * Define data
center system-level architecture, specify/document performance and equipment
requirements, create/communicate conceptual designs, and create/maintain
project documentation. * Meets/exceeds Amazon's leadership principles
requirements for this role * Meets/exceeds Amazon's functional/technical depth
and complexity for this role