The Role
We are seeking a highly organized and detail-oriented Administrative Assistant
to join our team in Dubai, UAE. The ideal candidate will provide
administrative support to ensure efficient operation of the office. The
Administrative Assistant will play a key role in facilitating communication
and coordination between various departments and external stakeholders.
Responsibilities: - Greet and assist visitors and clients in a professional
and friendly manner. - Manage and maintain office supplies and equipment. -
Coordinate and schedule appointments, meetings, and travel arrangements for
the team. - Handle incoming and outgoing correspondence, including emails,
letters, and packages. - Assist in the preparation of reports, presentations,
and other documents. - Maintain and update filing systems, both electronic and
physical. - Support the team with data entry, record-keeping, and database
management. - Assist in organizing and coordinating events, conferences, and
other special projects. - Perform general administrative tasks such as
photocopying, scanning, and filing. - Handle confidential information with
integrity and professionalism.
Requirements
* Proven work experience as an Administrative Assistant, Secretary, or similar role. - Accounting knowedge - Proficient in MS Office (Word, Excel, Outlook, and PowerPoint) and office management software (e.g., ERP systems). - Excellent time management and organizational skills with the ability to prioritize tasks. - Strong verbal and written communication skills in English, with additional languages being a plus. - Ability to multitask and work efficiently in a fast-paced environment. - Attention to detail and problem-solving skills. - Discretion and trustworthiness due to access to confidential information. - A high school diploma or equivalent; additional qualifications in Office Administration are a plus.
About the company
Illuma Global, a distinguished oil trading company based in the United Arab
Emirates (UAE). Our commitment to excellence, strategic foresight, make us a
preferred partner in the dynamic oil trading landscape. As a well-capitalized
entity with ambitious plans for growth, we are poised to bring in capital to
fuel our expansion and strengthen our market presence. At Illuma Global, we
boast robust connections to the world market. This invaluable link enables us
to gain in-depth market insights and forge mutually beneficial partnerships,
positioning us as a leading trader in the UAE-worldwid trade corridor.
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