Business Coordinator

BAT is evolving at pace - truly like no other organisation.*
To achieve the ambition, we have set for ourselves, we are looking for
colleagues who are ready to live our ethos every day. Come be a part of this
journey!
BAT MIDDLE EAST DMCC IS LOOKING FOR A BUSINESS COORDINATOR*
SENIORITY LEVEL: Non-management
FUNCTION: Operations
LOCATION: Dubai, United Arab Emirates
REPORTS TO: Area Operations Director

ROLE POSITIONING AND OBJECTIVES
To assist and support the function were assigned and support the function team
members in implementing the agreed strategy and plans through managing and co-
ordinating the day-to-day team key priorities in the most effective and
efficient way.
To support and assist the Head of Function and the functional teams.
WHAT YOU WILL BE ACCOUNTABLE FOR
Operations / Professional / Business
* Arrange meetings, workshops and conference and business functions as required.
* Organize induction /co-ordination for new joiners with office settlement (business cards, access cards, desktop, coordinating induction meetings)
* Handle business travel for Heads of Functions & Functional teams' member
* Communicate any cross-functional meeting arrangements with the relevant functions and plan for all the set up that is required.
* Partake in projects as required.
* Support in organizing office activities, office decoration and trips when applicable.
* Issue PRs for all quotations received.
* Upload contracts on System as per policy
Management
* Manage the Head of Function calendar.
* Manage and co-ordinate the administrative procedures with the end market secretaries. Focal coordinator for the functional team.
* Arrange and co-ordinate meetings with key customers, stakeholders and distributors when required.
* Define develop and manage an efficient functional file both in hard copies and soft copies that are necessary as per the function management requirements and in line with Record management guidelines.
Leadership
* Contribute positively to the function administrative function.
* Interactive cross function.
Relationship
* Build a positive cross-functional relationship with other functions and BAT Markets
CRUCIAL EXPERIENCE, SKILLS AND KNOWLEDGE
* Bachelor 's degree in business management, Communications, Administration, or a related field
* Professional experience with at least ‎1 - ‎3 years of relevant executive assistant/administration/office admin
* Fully versed in different administrative and support system.
* Fluent in English and computer applications.
* High skills in teamwork, make things happen, strategic thinking and data analysis.
* Manage the complete administration of any assigned projects.
* Independently handle administrative work and subsequent problems issues when required.
WE ARE BAT
At BAT we are committed to our Purpose of creating A Better Tomorrow. This is
what drives our people and our passion for innovation. See what is possible
for you at BAT.**
* Global Top Employer with ‎53,000 BAT people across more than ‎180 markets
* Brands sold in over ‎200 markets, made in ‎44 factories in ‎42 countries.
* Newly established Tech Hubs building world-class capabilities for innovation in ‎4 strategic locations.
* Diversity leader in the Financial Times and International Women's Day Best Practice winner
* Seal Award winner - one of ‎50 most sustainable companies

BELONGING, ACHIEVING, TOGETHER
Collaboration, diversity, and teamwork underpin everything we do here at BAT.
We know that collaborating with colleagues from different backgrounds is what
makes us stronger and best prepared to meet our business goals. Come bring
your difference!