The Role
We, GEMANA GROUP, a Swiss Origin Corporate Service Provider, Management
Consultancies, Tax Advisory and Sports Agent, and multiple other licenses
established under the Dubai Multi Commodities Centre (DMCC), are currently
searching to hire an Administrative Assistant for its team. Daily tasks -
Responsible for answering all incoming calls, filtering them and directing
them to the appropriate party. - Schedule appointments for the Chairman and
Executive team and book Zoom calls, conference room, and time for depositions
and meetings. - All incoming mail and packages delivered to the firm are
received, scanned, and saved to the server and directed to the relevant
department. - Complete general office tasks, including copying, filing, and
faxing various documents at the request of senior advisors/consultants. - Data
entry duties include processing incorporation through a portal or manually in
the RAKICC -Offshore jurisdiction. Drafting and typing out memos, letters,
resolutions, NoC and quotes upon the incorporation of companies, renewals and
amendments. - Monitor the office supplies used by the staff, ordering new
items as necessary. - Physically, one must deposit cash, cheques, or other
related documents with authorities and banks. Deal with Freezone, Offshore and
Federal authorities regarding various client needs, including but not limited
to incorporations, annual returns and filings, visas, medical insurance
policies, rentals and telecommunication requirements. - Make the daily coffee
and tea for the clients and ensure that these beverages are available to all
staff and visitors throughout the day. - Keep the entrance area of the firm
neat and appealing at all times. This may include replacing flowers, watering
plants, light dusting, and other cleaning tasks. - Taking good care of two
office cats.
Requirements
Skills - Ability to work under pressure - Having excellent customer service
skills - Attention to details - Ability to think outside the box - Must have
excellent written and verbal communication skills in English and be able to
check and correct the overviews, articles, and presentations - Extensive
experience working with word processing, spreadsheets, printers, copiers,
scanners, faxes, and appointment scheduling and call forwarding systems -
Exceptional interpersonal and communication skills. Qualifications The person
should hold a university degree in any discipline. Prior formal qualification
in office administration, a minimum of three years in secretarial work,
experience as a legal receptionist, and related training or qualification in
paralegal studies are mandatory.
About the company
Gemana Services and Management DMCC is licensed below the Dubai Multi
Commodities Centre (DMCC) as a Corporate Service Provider (CSP). Therefore,
Gemana acts accordingly with the DMCC GUIDANCE to meet the RISK-BASED
Compliance and procedure which applies to DMCC. Additionally, Gemana is a
Registered Agent with Ras Al Khaimah International Corporate Centre (RAK ICC)
makes us obligatory to comply with Combatting Money Laundering (AML) and
Financing of Terrorism (CFT) Regulations introduced by the RAK authority.
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