About the Role
The key priority will be to facilitate and coordinate all secretarial and
administrative functions to ensure the smooth running of the office of the
Heads of Department and Heads of Year. Act as an ambassador to the school and
perform in an efficient, professional, and confidential manner all job duties.
The main responsibilities include but are not limited to:
* Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values.
* Maintain high quality communication from and within the school office. Liaise with tact and diplomacy with school staff, parents and representative of the GEMS Corporate Office.
* Generate and process daily office e-mails, telephone calls and faxes
* Perform a wide variety of general secretarial duties including the maintenance of accurate and detailed records, databases, and filing systems.
* Maintain line manager's appointment calendar as well as all his/her professional communication and public relations needs.
* Compile information from various sources to generate reports; prepares, collate and distribute weekly, monthly and annual reports as required.
* Review and update all documentations, calendars and all school related activities. Organize and coordinate office management activities and school events. Communicates information to faculty, staff, parents, and students.
* Ensure the GEMS policies, procedures, and codes of conduct are followed at all times.
* Initiate effort and energy beyond the typical work day, where the tasks require additional commitment.
* Attend staff meetings and serves on committees as required for minute taking.
Perform other duties as requested by direct & dotted reporting line managers /
supervisors.
Full Job description can be provided.
This is a local contract position with working hours from 7:30 am - 4:30 pm.
This position is suitable for those candidates already resident and under
sponsorship in Dubai.
About You
Demonstrate competence in computer technical skills using Word, Excel,
Publisher, PowerPoint and other related programs/software for educational and
business office use.
Maintain confidentiality and exemplifies personal and professional integrity.
Excellent written/spoken English language skills
Effective interpersonal skills to aid in daily contact with a diverse multi-
cultural population.
About your Benefits
Excellent remuneration package for the right candidate which will include
medical insurance and annual flight ticket.
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