Whats on your plate?
* Assume the responsibility of receiving sorting incoming bookings with attention to detail
* Ensuring partner & supplier information is accurate and complete & requesting any missing information
* Tracking and matching of booking orders to relevant media activations
* Maintain, update and manage all documentation of media bookings
* Monitor and resolve financial discrepancies between spend and investment of advertising activations
* Follow up on creation of invoices on a timely and recurring basis with finance teams
* Create and issue insertion orders matched to bookings
* Share insertion orders with relevant team members to implement campaigns
* Collecting invoices after creation from finance teams and sharing them with partners & suppliers for media investments
* Handle supplier billing invoicing concerns and follow ups
* Check the validity of booking orders & invoices
* Manage communication with key members to relay relevant and beneficial inputs relating to invoicing and billing
* Support the team with necessary inputs and resources relating to campaigns and ensuring that all discussion points are documented and actioned appropriately
* Collect screenshots and relevant proof of execution of campaigns and activations
* Function as the main point of contact for inquiries related to billing and invoicing
* Support line manager & team in the delivery of strong implementation plans that meet campaign objectives
* Review invoices to ensure that they are accurate and complete before sending them to partners and suppliers
* Preparing monthly reports for invoicing status, missing invoices and sent invoices
* Following up on collecting payments from suppliers
What did we order?
* 2 years minimum digital media focused role, supervising and managing digital media payments. Previous media agency experience preferred.
* Proven track record and experience with billing and invoice management
* Excellent communication skills, able to provide clear level of detail for requests
* Able to work towards deadlines & manage time and workload efficiently
* Experience working collaboratively with a large team. Experience across different markets is beneficial.
* Organization & eye for detail. Able to track progress and completion of activities while working towards deadlines & managing time and workload efficiently.
* Proactivity/taking the initiative: achieves ambitious but realistic goals
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