Executive Assistant to Vice President of Hotels

Overview:
Comprising of The First Group's award-winning hotels and restaurants, The
First Collection is an innovative lifestyle brand offering exciting
hospitality services and unforgettable dining experiences.
The First Collection's portfolio of five operational hotels are renowned for
their world-class service and cutting-edge amenities designed to ease guests
into their stay. The First Collection at JVC opened in September ‎2021 and is
the first branded and managed hotel under the group. Grand Heights Hotel
Apartments, offers comfortable studios and one-bedroom apartments in the heart
of the city, and is owned and managed by The First Collection. Bringing to the
market a range of franchised properties, the group also manages TRYP by
Wyndham Dubai and Wyndham Dubai Marina, which are franchises of the Wyndham
Group. While Citadines Metro Central Dubai, offers hotel apartments in a prime
location and is a franchise of The Ascott Limited.

The First Collection's restaurants offer exceptional and original dining
experiences that focus on creating unique lifestyle-driven dining concepts
with a strong emphasis on quality and affordability. The rapidly growing
portfolio of restaurants, cafes and bars features a dynamic mix of homegrown
brands and recognised International franchises, including MasterChef, the TV
Experience - the world's first restaurant based on the global TV phenomenon.
With an emphasis on social dining, this exciting restaurant portfolio is
helping establish the collection of upscale and upper midscale hotels among
Dubai's hottest gastronomic and lifestyle destinations.

With ambitious growth plans in the years ahead , The First Collection will be
opening numerous upper scale hotels and a series of dining concepts throughout
Dubai.
Job Description:
As an Executive Assistant to the Vice President of Hotels, you will provide
high-level administrative support to ensure the efficient operation of the
Vice President's office and the overall success of the hotel division. You
will be responsible for managing a wide range of administrative tasks,
coordinating projects, and serving as a liaison between the Vice President and
various internal and external stakeholders.

Key Responsibilities:
* Administrative Support: Manage the Vice President's calendar, schedule appointments, coordinate meetings, and arrange travel itineraries. Handle incoming and outgoing correspondence, phone calls, and emails on behalf of the Vice President. Prepare reports, presentations, and other documents as required.
* Information Management: Maintain and organize confidential files, documents, and records related to the hotel division. Retrieve and analyze data to prepare reports, presentations, and briefings for the Vice President. Ensure all information is accurate and up to date.
* Project Coordination: Assist in the planning, coordination, and execution of special projects and initiatives undertaken by the hotel division. Collaborate with other departments, senior executives, and external partners to ensure project objectives are met within the defined timelines.
* Communication and Liaison: Act as a central point of contact for internal and external stakeholders seeking access to the Vice President. Coordinate and facilitate communication between the Vice President and various departments, senior leaders, clients, and external organizations. Maintain strong professional relationships with key contacts.
* Meeting Coordination: Schedule, coordinate, and prepare materials for meetings attended by the Vice President. Take minutes, track action items, and follow up on deliverables. Ensure smooth communication and coordination between participants.
* Travel and Event Management: Make travel arrangements, including flights, accommodations, and transportation, for the Vice President and other executives as necessary. Plan and coordinate events, conferences, and business trips, including logistics, scheduling, and budgeting.
* Research and Analysis: Conduct research and gather data on relevant topics to support the Vice President in decision-making processes. Summarize findings and present information in a clear and concise manner.
* Relationship Building: Develop and maintain positive working relationships with internal and external stakeholders. Represent the Vice President professionally and act as a brand ambassador for the hotel division.
Desired Skill & Expertise:
* Bachelor's degree in Business Administration, Hospitality Management, or a related field is preferred.
* Proven experience as an executive assistant or in a similar administrative role, preferably in the hospitality industry.
* Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines.
* Strong written and verbal communication skills, with exceptional attention to detail.
* Proficiency in using productivity software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant tools.
* Discretion and confidentiality in handling sensitive information.
* Ability to work independently and collaboratively in a fast-paced environment.
* Flexibility and adaptability to changing priorities and business needs.
* Strong interpersonal skills and the ability to build and maintain professional relationships.