Buyer

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POSITION DESCRIPTION DOCUMENT

BASIC INFORMATION

Position Title

Buyer – Ladieswear Fashion

Job Family

Buying

Function / Department

Buying

POSITION DETAILS

To be filled up as per the requirement of the business / unit / function /
concept / territory

Grade

Reporting To

Business Manager

Corporate/Concept/Territory

Concept

Concept Name

(If Applicable)

Max Fashions

LOCATION DETAILS

Please mention the correct office location of the position selected above and
fill in the other geographic details

Base Location (City)

Dubai

Country

UAE

POSITION OBJECTIVE

The job holder will be responsible for creating & implementing buying and
product strategy and tactical plans for assigned department(s) by ensuring
that the department(s) purchase reflects the retail trends at best commercial
value, thereby ensuring delivery of sales and profit targets for the
department. The job holder will also be responsible for ensuring smooth buying
operations through effective product planning, negotiation with suppliers,
adequate stock management as well as effective team management for enabling
the strategic goals of the department.

Key Responsibilities

Product Development & Range Building

Build and communicate product (department(s)) strategy per season

Have good understanding of trend and customer and convert the same into
commercial product

Ownership of the process of creating the range direction, selection and final
sign off.

Responsible for negotiating the price and ensuring delivery arrangements with
Suppliers/Vendors within a set budget.

Maintain an extensive level of communication with design, planning, retail,
sourcing, Quality and E-comm teams for the process of range direction and
selection

Maintain a good retail interface with territories on stock management and
solicit regular product feedback

Liaise with marketing team for effective product & social media campaigns

Liaising with Apparel/non-apparel teams to ensure a wholistic and coherent
product proposition for customers

Buying Budget and Planning

Deliver the sales and profit targets for the department

Determine the buying requirements and formulates the buying plan along with
planning as per budget for the assigned category, based on the analysis of the
historical trends and future forecasts.

Actively participate in implementing the buying strategy along with business
manager

Improve department efficiency on turnaround time and cost.

Order & Vendor Management

Identify and shortlist potential vendors as partners and negotiating the cost
in line with desired level of margins

Assure pre-production quality check is executed in a timely manner with
quality control manager collaboration.

Critical path management from merch direction to final stock received

Provide inputs to sourcing department for sourcing strategy for the department

Ensure constant cost reduction measures through centralized bulk buying and/
or selecting appropriate vendor mix

Review of shipment tracking, PLM and product approvals.

Market Research & Competitor Benchmarking

Conduct periodic store visits along with business manager to collect feedback
from the stores and about competition to benchmark product range, quality and
pricing

Gather information on fashion trends through trade shows/inspirational trips
and utilise the same in building competetive product proposition.

People Management

Develop successors for subsequent roles through effective implementation of
individual development plans

Motivating and retaining the team through effective performance management,
recognition and development to ensure a performance based winning culture

Guiding team and ensuring that PLM and other business process are adhered to

DO — Key Responsibilities

Display

QUALIFICATION

Basic Qualification / Education / Vocational Training

Bachelor's Degree/Post graduation in Fashion Designing/ textile engineering/
Economics or MBA

EXPERIENCE

Experience Required

‎6-‎10 years of experience in retail industry and minimum ‎2-‎4 years in a similar
role. Experience in purchasing and importing products from far eastern regions
is an advantage

COMPETECIES

Skills and Capabilities

Must have:
Strong Product knowledge in related category/department

Strong trend and customer understanding

Advanced retail analytical skills

Strong sourcing and range building skills

Strong influencer and communicator with ability to interact within team and
with multiple stakeholders across functions

Negotiation and vendor management skills

Innovative & critical thinking ability

Ability to adapt to change and strategic thinking

Ability to coach and guide team on goals, performance and growth

Desirable: Comfortable managing large number of options for different
categories, relationship management with different levels in an organisation,
complex decision making and problem solving

JOB INTERACTIONS

KEY INTERNAL INTERACTION WITH

NATURE OF INTERACTION

Design team

For trend updates

Planning team

Range planning and stock tracking

Quality & sourcing

Ensuring quality standards and right vendor selection as well as strategy
inputs

Marketing team

Product campaigns

Mock shop displays

Merchandiser/Assistant Buyer

For coordination of daily responsibilities

KEY EXTERNAL INTERACTION WITH

NATURE OF INTERACTION

Key vendors

Seasonal interaction for deciding product pricing

Validated by

Revised by

Validated on

Revised on

Qualifications