Executive Assistant/ Compliance Support-MEA

About Abbott:
Abbott is a global healthcare leader that helps people live more fully at all
stages of life. Our portfolio of life-changing technologies spans the spectrum
of healthcare, with leading businesses and products in diagnostics, medical
devices, nutritionals and branded generic medicines. Our ‎109,000 colleagues
serve people in more than ‎160 countries.
Working at Abbott
At Abbott, you can do work that matters, grow, and learn, care for yourself
and family, be your true self and live a full life. You will have access to:
* Career development with an international company where you can grow the career you dream of.
* A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
* A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.
About Medical Devices Division
General Medical Devices:
Our medical devices help more than ‎10,000 people have healthier hearts,
improve quality of life for thousands of people living with chronic pain and
movement disorders, and liberate more than ‎500,000 people with diabetes from
routine fingersticks.
CRM Division
As a global leader in Cardiac Rhythm Technologies, we focus on innovative
technologies that can improve the way doctors treat people with heart
arrhythmias, or irregular heartbeats.
The Opportunity
Executive Assistant/ Compliance Support-MEA
The Executive Assistant/compliance support MEA provides administrative and
project assistance to the General Manager. Other duties and responsibilities
include providing administrative support to ensure efficient operation of the
office. Supports managers and employees through a variety of tasks related to
organization and communication. Responsible for confidential and time
sensitive material. Familiar with a variety of the field's concepts, policies
and procedures. Ability to effectively communicate via phone and email
ensuring that all Administrative Assistant duties are completed accurately and
delivered with high quality and in a timely manner and according to Company
Policies. May direct and lead the work of others. Rely on experience and
judgment to plan and accomplish goals and a wide degree of creativity and
latitude is expected.
What You 'll Do
* Responsibilities include all administrative functions: Calendar/Outlook management, Organizing meetings/ follow-ups, preparing Minutes of meetings, meeting/event planning, Scheduling travels (hotel booking/ dinners/ transfers etc), managing correspondence and scheduling couriers, processing expense reports, , creating or modifying business documents, preparing presentations from source materials, handling teleconference setups, acting as a liaison for remote access issues.
* Preparing and following up compliance paperwork.
* Preparing and/or editing documents :Tender,contract.
* Follow up on progress of marketing activities.
* Include support for preparing business activities OPEX and obtaining necessary approvals as well as tracking budget expenditures.
* Supports the team to plan, document and conduct business and marketing events according to Compliance policy.
* Processes incoming invoices, file and keep records.
* Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
* Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
* Arranges and prepares necessary documents for office and building access for internal staff and visitors.
* Orders business cards and stationery.
* Uses basic to intermediate software skills to perform work assigned.
* Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel website, and employee performance management systems (as applicable). Coordinates new employee office set-ups and on-boarding.
* May train/coordinate work with other administrative assistants.
Accountability / Scope/Budget:
* Frequently interacts with high-level executives.
* Basic to intermediate knowledge and understanding of business processes and requirements.
* Frequently handles confidential or business-sensitive information. Data is typically employee-level or one-dimensional.
* Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
* Proactively identifies and resolves scheduling conflicts.
* May be the primary point of contact for Regional Director 's schedule.
* Participate in multi-divisional project teams (when appropriate to experience and knowledge base, e.g. internet knowledge), with Regional Director, in order to follow-up with team members on action items when required.
Requirements:
* Any Graduate (Office Administration, or related field)
* ‎3-‎5 years of experience as an Executive Assistant to VP or Director
* Fluent in English, Arabic and French
* Strong computer skills: MS Office, Webex, Teams
* Ability to work under pressure
* Excellent interpersonal skills
* Excellent time management skills, self-discipline and focus
* Excellent accuracy and follow-up skills
* Reliable/Dependable/Punctual
* Ability to handle confidential information
Follow your career aspirations to Abbott for diverse opportunities with a
company that can help you build your future and live your best life. Abbott is
an Equal Opportunity Employer, committed to employee diversity.
Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and
on Twitter @AbbottNews and @AbbottGlobal.