P&O Maritime Logistics - Procurement Officer

ABOUT THE ROLE
The Procurement Officer is responsible for the procurement activities of P&O
Maritime- UAE Port Services ensuring POML procurement procedures are followed
within the company by all stakeholders involved. The Procurement Officer shall
ensure cost effective purchasing of goods and services, finding possible areas
of process improvements which shall add value and efficiency to the
procurement function.
KEY ACCOUNTABILITIES
* Responsible for Procurement activities for assigned vessels and division within the group organizations.
* Handle fleet requisitions, RFQ, process PO's, monitor delivery, and update relevant stakeholders.
* Identifies, evaluates & approves suppliers. Monitors performance of suppliers to ensure continued cost-effective quality service / material provision.
* Ensure requisitions from supervisors and managers for goods or services are received, processed, and controlled in a timely manner.
* Analyze quotations received for materials & services to ensure compliance with actual requirements and prepare quote comparison with recommendation for approvals
* Ensure timely follow-up and delivery of the items and related logistics.
* Conducts overseas purchasing with special attention including timely follow-up of the goods ordered, all related logistics movements, customs clearance and delivery to the stores or vessels as applicable.
* Assist line manager to identify regular procured goods/ & services for frame agreements, introduce suppliers and implement frame agreement.
* Develop new suppliers to save cost and improve quality.
* Identify vendors that can be potentially developed into strategic sourcing partners.
* Develop and maintain supplier prequalification lists and prepare new supplier accounts once approved by all stake holders.
* Analyse vendor performance data regularly, communicate and advise POML management best course of action in order to maintain strategy and vision for sourcing strategies
* Establish and maintain strong relationships with key suppliers to ensure the delivery of quality goods and services.
* Assist line manager in any other procurement related tasks as needed.
* Assist finance to resolve any discrepancy related to supplier invoice processing.
* Review and action on Open Requisitions and PO reports to comply with the departmental KPIs .
QUALIFICATIONS AND EXPERIENCE
* Diploma/ bachelor's degree, or engineering with mechanical/marine discipline.
* A minimum of proven ‎3-‎5 years of similar experience in Procurement with mid to large size organization preferably with maritime industry
* Knowledge of clearing and forwarding & Middle East Market, a thorough knowledge of the procedures and policy, good judgment, negotiation & analytical skills.
* Certification in Purchasing from a recognised university is preferable.
* Proficiency in Microsoft Office and purchasing applications. Experience using supply chain management software and tools. Oracle Fusion and ABS NSE would be an advantage.
* Experience working in a fast-paced administrative environment.
Key attributes
* Well-developed communication and interpersonal skills.
* Well-developed negotiation skills.
* Strong organisational skills.
* High level of accuracy and attention to detail.
* Effective analytical and problem solving skills.
* Seek direction and authority from others when and if appropriate.
* Draw conclusions by probing into things and asking questions.
* Listen, absorb and digest information.
* Apply a systematic and logical approach to problem solving.