Bring your ideas. Make history.
BNY Mellon offers an exciting array of future-forward careers at the
intersection of business, finance, and technology. We are one of the world's
top asset management and banking firms that manages trillions of dollars in
assets, custody and/or administration. Known as the "bank of banks" - ‎97% of
the world's top banks work with us as we lead and serve our customers into the
new era of digital.
With over ‎238 years of rich history and industry firsts, BNY Mellon has been
built upon our proven ability to evolve, lead, and drive new ideas at every
turn. Today, we're approximately ‎50,000 employees across ‎35 countries with a
culture that empowers you to grow, take risks, experiment and be yourself.
This is what #LifeAtBNYMellon is all about.
About BNY Mellon Investment Management:
BNY Mellon Investment Management is a leading investment manager, with $‎1.8
trillion in assets under management as of December ‎31, ‎2022. Through an
investor-first approach, the firm brings to clients the best of both worlds:
specialist expertise from seven specialist investment managers offering
solutions across every major asset class, backed by the strength, stability,
and global presence of BNY Mellon.
BNY Mellon Investment Management is a division of BNY Mellon, which has $‎44.3
trillion in assets under custody and/or administration as of December ‎31,
‎2022. BNY Mellon can act as a single point of contact for clients looking to
create, trade, hold, manage, service, distribute or restructure investments.
BNY Mellon is the corporate brand of The Bank of New York Mellon Corporation
(NYSE: BK). Additional information is available on www.bnymellon . com. Follow
us on Twitter @BNYMellon or visit our newsroom at www.bnymellon.com/newsroom
for the latest company news.
We're seeking a future team member for the role of Administrative Assistant,
to join our Investment Management Distribution team. This role is located in
Dubai and is hybrid with ‎2-‎3 days in the office.
In this role you will p rovide primary support to the Head of Middle East &
Africa. The role will also have team/departmental responsibilities across EMEA
Institutional Distribution, to provide additional support as needed. You'll
make an impact in the following ways:
* Diary management
* Manage expense claims
* Production of letters, reports, memos and meeting notes with minute taking to a high standard.
* Development and/or updating of PowerPoint presentation materials which includes assisting the Client Service Associate with updating Marketing Materials
* Supporting the Client Service Associate with the submission of RFPs, ensure any issues are effectively resolved and processing of other reporting requests
* Assisting the Client Service Associate with maintaining the CRM system to a high standard
* Timely updates to Sales Force following client meetings and ad-hoc as required.
* Telephone Management: Answer calls, take messages from contacts, customers and consultants, filter/prioritise all calls and assist the caller where possible.
* Sort and prioritise daily correspondence, handling personally as and when appropriate.
* Interact with major customers and business partners; handle highly confidential relationships and associated materials.
* Proactive maintenance of filing system for documents, general correspondence, reports and presentation papers and archiving records.
* Collating management information/reports
* Co-ordinating with the boutiques in planning roadshows and providing other administrative support to senior staff travelling from the other geographies, creating itineraries for overseas visitors.
* Booking meeting rooms, restaurants, couriers and taxis.
* Make travel arrangements through the Company travel provider and arrange itineraries.
* Organise customer entertainment and conferences including arranging suitable venues and ensure the smooth running of the event on the day. This should include where necessary, assistance with the development of the agenda based on prior meeting notes and related correspondence
* Sort through and prioritise mail, take responsibility for the post.
* General assistance for the team as required
* IT support
* Liaising with internal departments (Marketing, Compliance)
* Conduct research and provide database support regarding clients and prospects .
To be successful in this role, we're seeking the following:
* Flexible approach is essential, team player and proactive to team needs
* Good communication skills and good telephone manner.
* Excellent organisational skills and accurate record keeping skills essential.
* Self-starter, proactive & polished
* Investment industry experience is a distinct advantage
* Capable of dealing directly with clients and meeting strict deadlines
Technical Skills, Knowledge, Systems Knowledge: (and associated skill
level)*
* Proven secretarial /PA experience
* Proficient in Microsoft Office
* Technical expertise using Pivotal would be advantageous
* Minimum 50wpm typing (copy and audio)
At BNY Mellon, our inclusive culture speaks for itself. Here's a few of our
awards:
* Fortune World's Most Admired Companies & Top ‎20 for Diversity and Inclusion
* Bloomberg's Gender Equality Index (GEI)
* Best Places to Work for Disability Inclusion , Disability: IN - ‎100% score
* ‎100 Best Workplaces for Innovators, Fast Company
* Human Rights Campaign Foundation, ‎100% score Corporate Equality Index
* CDP's Climate Change 'A List'
Our Benefits:
BNY Mellon offers highly competitive compensation, benefits, and wellbeing
programs rooted in a strong culture of excellence and our pay-for-performance
philosophy. We provide access to flexible global resources and tools for your
life's journey. Focus on your health, foster your personal resilience, and
reach your financial goals as a valued member of our team, along with generous
paid leaves that can support you and your family through moments that matter.
BNY Mellon is an Equal Employment Opportunity/Affirmative Action Employer -
Underrepresented racial and ethnic groups/Females/Individuals with
Disabilities/Protected Veterans.

LI-HYBRID

BNY Mellon is an Equal Employment Opportunity/Affirmative Action Employer.
Minorities/Females/Individuals With Disabilities/Protected Veterans.
Our ambition is to build the best global team - one that is representative
and inclusive of the diverse talent, clients and communities we work with and
serve - and to empower our team to do their best work. We support wellbeing
and a balanced life, and offer a range of family-friendly, inclusive
employment policies and employee forums.