Our Company
Oaktree is a leader among global investment managers specializing in
alternative investments, with $170 billion in assets under management as of
December 31, 2022. The firm emphasizes an opportunistic, value-oriented and
risk-controlled approach to investments in credit, private equity, real assets
and listed equities. The firm has over 1,050 employees and offices in 20
cities worldwide.
We are committed to cultivating an environment that is collaborative, curious,
inclusive and honors diversity of thought. Providing training and career
development opportunities and emphasizing strong support for our local
communities through philanthropic initiatives are essential to our culture.
For additional information please visit our website at
www.oaktreecapital.com
Scope and Responsibilities
Based in Dubai, the Administrative Assistant will provide administrative
support to the Middle East Marketing team. Responsibilities include:
* Providing administrative support to two Marketing Reps;
* Liaising at an executive level with the region's most prominent institutional investors
* Liaising with Oaktree's founders and senior management
* Categorizing clients for the purpose of marketing within Oaktree's regulatory guidelines;
* Assisting with the coordination of subscription agreements, standard due diligence and marketing material requests;
* Assisting with meeting co-ordination
* Scheduling travel arrangements, preparing detailed itineraries and full diary management;
* Managing logistics of onsite and offsite client and prospect meetings including, but not limited to booking of the conference room, and setting up as necessary, preparing data/materials (printing and binding), updating agenda and managing delivery and logistics of client material;
* Maintaining CRM database (SalesForce);
* Assisting where needed with coordination of email-blast mass mailing process;
* General administration duties - managing expense reports, assisting with answering phones, car/courier bookings, meeting room bookings;
* Working in partnership with the other administrative assistants to ensure the optimal level of support for the team, including cover for when other Administrative Assistants are on leave.
Experience required
* Minimum 5 years experience as a team administrative assistant within the financial services/investment sectors;
* Middle East business, social & cultural experience advantageous
* Experience in the organisation of complex international travel
* Proven ability to manage tasks with competing priorities and deadlines, and self-initiating other value-added tasks;
* Proven track record in maintaining discretion with confidential information;
* Strong working knowledge of Microsoft office applications including Excel, Word, Outlook and PowerPoint
Personal attributes
* Outstanding initiative and a strong work ethic; candidate should be highly proactive and self-driven;
* Excellent interpersonal, verbal and written communication skills;
* Excellent command of English language business writing
* Outstanding organisational skills with strong attention-to-detail;
* Team-oriented with strong integrity and professionalism; and
* Ability to work well under pressure and with time constraints
Education
* Bachelor's degree
Equal Opportunity Employment Policy
Oaktree is committed to diversity and to equal opportunity employment. Oaktree
does not make employment decisions on the basis of race, creed, color,
ethnicity, national origin, citizenship, religion, sex, sexual orientation,
gender identity, gender expression, age, past or present physical or mental
disability, HIV status, medical condition as defined by state law (genetic
characteristics or cancer), pregnancy, childbirth and related medical
conditions, veteran status, military service, marital status, familial status,
genetic information, domestic violence victim status or any other
classification protected by applicable federal, state and local laws and
ordinances. This policy applies to hiring, placement, internal promotions,
training, opportunities for advancement, recruitment advertising, transfers,
demotions, layoffs, terminations, recruitment advertising, rates of pay and
other forms of compensation and all other terms, conditions and privileges of
employment.
This policy applies to all Oaktree applicants, employees, clients, and
contractors.
## **General information** ### **Reference** 2023-111 ## **Position description** ### **Job title** Marketing and administrative assistant ### **Contract type** Permanent ### **Job description** **Main responsibilities:** * Organizational skills to prioritize and complete tasks within appropr…
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