Project Coordinator - Crown Workspace

Project Coordinator

Location: Dubai
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Position Overview
The position of Project Coordinator has twin responsibilities:
* To manage the maintenance of Crown Worldwide's facilities in the UAE
* To act as a Project Coordinator for Crown Workspace's office interior design and fit out projects

Facility Management
Maintenance Planning
* Prepare annual preventive maintenance plan and budget for approval
* Prepare, schedule and report on inspections, maintenance activities and requirements in UAE facilities (DIP, JAFZA and any future facilities).
* Research, evaluate and implement energy efficiency initiatives in line with our Net Zero Goal.
Maintenance Execution
* In coordination with BU Operations Managers, prepare schedule of daily maintenance tasks
* Manage, check and rigorously quality control all maintenance activities performed by external resources
* Manage the stock of maintenance consumables and critical spare parts
* Manage, continuously monitor, and sign off all maintenance activities performed by external contractors. Escalate any issues related to contractor's performance
* Respond to incidents in a timely manner and take appropriate action in case of emergencies.
* On call ‎24/‎7 for emergency responses and action if required

Risk Management and reporting
* Ensure that only 'approved' Service Partners are used with appropriate compliance checks and levels of insurance
* Ensure that only fully trained and qualified internal resources perform maintenance
* Ensure that Health and Safety protocols are adhered to at all times by both internal and external teams
* Ensure that all maintenance activities are fully documented
* Develop a talent pipeline, act as a mentor, and advise and coordinate training needs
* Practice a strong metrics management approach with continuous monitoring of KPIs for lead management.
* Drive a "profit opportunity" culture, for example: drive growth in higher gross margin services.
* Develop effective systems to capture all potential corporate leads across all Brands.
* Work closely with the Job Costing and Move Management team to actively develop the service partner network to ensure competitiveness and excellence in service delivery to all customers.

Project Coordination - Interior Design and Fit Outs
* Coordinate and manage all phases of interior design and fit out projects
* Meet with clients to discuss their needs, preferences and priorities in detail, including any special considerations or concerns
* Prepare pricing and BOQ submission templates for submission by fit out contractors and suppliers
* Review bids from subcontractors, negotiate best value, in terms of price, quality and the scope of work offered.
* Work with design consultant to coordinate design details with construction plans
* Manage project scheduling, create and communicate clear and attainable project objectives and project requirements

Major Projects
For large, fully outsourced design and fit out projects:
* Agree clear and attainable project schedules with contractors, monitor progress daily to ensure the project is delivered to scope, on time and on budget.
* Manage costs, administration and variations extremely closely
* Prepare progress reports for clients on a regular basis throughout the duration of the project
* Health and Safety, compliance
For inhouse design fit out projects:
* Provide leadership to project team
* Prepare project proposals, negotiate contracts and fees, coordinate bidding process
* Manage materials and labor costs to ensure that projects stay within budget guidelines
* Manage overall project fees and schedules
* Ensure that only 'approved' Service Partners are used with appropriate compliance checks and levels of insurance.
* Ensure that only fully trained and qualified internal resources work onsite
* Ensure that Health and Safety protocols are adhered to at all times by both internal and external teams