Executive Assistant - Jeddah

Line of Service
Industry/Sector
Specialism
Management Level
Associate
Job Description & Summary
Job Description Summary
To provide support and administrative assistance for defined routine
administrative workstreams to groups of internal clients within the firm,
on a virtual basis from a remote location.
* Financial

-Expenses and Timesheets
* Coordinate and prepare monthly expenses claims and fortnightly timesheet submissions for executives if required and own expenses and timesheets by due dates using the firm's system

Customer

-Travel Bookings
* Organise business travel and accommodation bookings for executives
* Maximise cost reduction opportunities through timely and appropriate travel choices
* Liaise with travel approvals team to follow up on approvals
* Organise visas and taxi bookings as required
-Meetings, conference calls and Webex
* Organise and coordinate logistics for both internal and external meetings (boardroom bookings and refreshments)
* Prepare and send out the call information to all concerned parties
* Organise conference calls as needed and maintain call record for accounts purposes
-Client relationships
* Develop good working relationships with executives via phone and email communication

Internal Process

-Partner and Executive general admin
* Develop understanding of PwC standards and formats
* Prepare documents when required i.e. presentations, proposals, letters
* Ensure all documentation is filed in a systematic manner
* Assist fellow EAs when required and work collaboratively with team members
Learning and Growth
* Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
* Comply with PwC policies and procedures in all aspects of the role
* Build network of strong working relationships both internally and externally
* Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed
* Education
* Bachelor's Degree
Overall Experience
* ‎3+ years experience in an administrative role

Language
* Proficiency in spoken and written English, Arabic is an advantage
Specific Skills
* Experience with a professional services firm preferred
Knowledge and Skills
* Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions
* Good spoken and written communication skills
* Good listening skills and ability to take instructions and direction from Partners and Directors who are based in a different location and to work independently with minimal guidance
* Exercise confidentiality, discretion and personal sensitivity in all aspects of role at all times
* Good interpersonal skills
* Must possess a professional telephone manner
* Demonstrated ability to work under pressure, on a virtual basis and with an often traveling partner/executive
* Demonstrated team player and dedication to provide high level of service
* Must possess a warm, friendly and professional demeanor
* Knowledge of administrative systems and processes
* Proficiency in Google including G suite
Education (if blank, degree and/or field of study not specified)
Degrees/Field of Study required:
Degrees/Field of Study preferred:
Certifications (if blank, certifications not specified)
Required Skills
Optional Skills
Desired Languages (If blank, desired languages not specified)
Travel Requirements
Up to ‎20%
Available for Work Visa Sponsorship?
Yes
Government Clearance Required?
Yes
Job Posting End Date