Personal Assistant/Administrator - Corporate

The individual will be coordinating complex travel arrangements, taking full
ownership of the VP Operations diary, and leading on meetings management. The
position will involve some event management work and liaison with
International offices, hotels, and owners. The job might on request also
support the regional office Administration

The successful candidate will be a team player with a high degree of
professionalism, loyalty, confidentiality, and communication ability at all
levels. The role holder will be accustomed to working in an environment where
accuracy and attention to detail are essential. They must be able to multi-
task with a positive and flexible attitude. This role may require occasional
travel and time away from home.

What will I be doing?

Administrative Activities ‎80%
* Provides administrative assistance to (VP Operations, EKSAL) including diary management, scheduling, travel arrangements, drafting correspondence - including presentations, taking phone calls, preparing expense reports and assisting with emails, tasks, and contacts, plus other ad hoc administrative requests as required
* Maintains correspondence and files
* Takes meeting notes as and when requested
* Researches collates and enters data into spreadsheets or databases
* Drafts participate in, and completes allocated projects with minimal supervision within the required timescales
* Controls the administration over various (VP Operations) led projects and programs.
* Undertakes general office duties

Coordinating Activities ‎10%
* Coordinating travel: arranging room bookings and transfers logistics (when needed)
* Compilation of information for reports as needed

Other Activities ‎10%
* Develops and maintains productive working relationships with external and internal customers, representing the company and becoming a known point of contact.
* Develops and maintains positive working relationships with hotel General Managers and teams
* Develop and maintains a working knowledge of Hilton's products and services
* Creates/finalises slides for presentations

What are we looking for?

The success in this role will demonstrate itself through the following
attributes and skills:
* Self-starter, well organised, detail oriented, assertive, possesses initiative and takes ownership of responsibilities with a high degree of positive energy and drive
* Anticipates future events and takes action to ensure that appropriate plans are put in place, where possible in advance, without the need for specific instructions
* Excellent skills in time management, organisation, coordination and communication (written and verbal)
* Capable of diplomatic and poised communication
* Completes assignments on time or advises in advance of delays
* Excellent attention to detail
* Manages confidential information with complete discretion
* Able to work on a flexible basis and to work occasional overtime when faced with critical deadlines
* Proficient in MS Office packages including Word, Excel, PowerPoint and Outlook
* Ability to respond quickly and positively to the changing requirements of the role

Required Qualifications

• Minimum Education: Diploma in Business Administration or equivalent


• Previous strong experience as a Personal Assistant/Administrator is required


• Management Experience (type): Not required


• Minimum Years of Management Experience: Not Required


• Any Licenses or Certificates Required: None


• Additional Requirements (i.e. % of travel time, etc.): Occasional travel including overseas.


• Proficiency in Word, Excel, and PowerPoint.


• English spoken to a highly educated or native level.

Preferred Qualifications

• Extensive experience as a Personal Assistant/Administrator for senior Executives


• Other languages especially Arabic would be a plus