JOB PURPOSE:
To support the ISFD functions to ensure successful completion of the day-to-
day corporate transactions such as: Board documents, Legal agreements,
Procurement requests, Budget reporting and payment processes to ensure smooth
functioning of the ISFD to achieve its strategic objectives. KEY
ACCOUNTABILITIES:
ISFD Board of Directors Meeting:
Support in the preparation of the agenda and documents of the BOD meetings.
Support in the submission of the BOD documents to the ISFD DG for approval and
to the Executive Office of the President for clearance by H.E. the President.
Coordinate with the Bank Secretariat on the ISFD BOD committee meetings
schedule and agenda items related to ISFD.
Audit Committee Meetings:
Support in the preparation of the documents of the Audit Committee Meeting.
Update the ISFD Management Action Plans through the Internal Audit Department
System.
Office and procurement Administration:
Ensure timely provision of various administrative services, office supplies,
office equipment etc. to enable conduct of business in an efficient manner.
Participate in bidding committees for goods and services at ISFD, provide
support to the bidding committees members on the procurement policies and
procedures. Procure goods and services, as per the business needs, ensuring
compliance with the established procurements policies and procedures.
Budget
Participate in the development of the general administration budget.
Coordinate with the ISFD Staff to provide the update on the progress of the
ISFD objectives on a quarterly basis. Update the ISFD progress on a quarterly
basis in the SBCP Jira system.
Service Agreements
Coordinate with the Legal Department to draft, finalize and sign agreements
with various vendors and service providers and ensure that goods and services
are provided, by the vendors, as per the agreements. Monitor the
implementation of the Service Level Agreements and prepare a quarterly report.
Invoice and Payments:
Process and provide all invoices of the vendors and service providers in a
timely and accurate manner to facilitate release of payments. When processing
payments, ensure that they are in line with the relevant contracts, payment
terms, delegation of authority and IsDBG policy and procedures.
EDUCATION, EXPERIENCE & CERTIFICATION:
Academic and professional qualifications:
Bachelor's degree in business administration or any related field
3 years of working experience in large organization.
LANGUAGES:
Languages
English Mandatory
Arabic Mandatory
French Preferred
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