Projects coordinator

Job Description and Qualifications
POSITION SUMMARY

The Projects coordinator will be the interface between various stake holders
of a project and In-Kingdom Support (IKS) manager to ensure work progress as
per agreed schedule and specifications and report accordingly.
PRINCIPAL DUTIES AND RESPONSIBILITIES
* Liaise with various stakeholders of projects/tasks and synergize activities and efforts that will result in successful conclusion of projects
* Work proactively to achieve short, medium and long term goals of a project
* Identify potential risks and recommend counter measures for mitigation
* Establish good working relationship with external and internal stakeholders
* Prepare all relevant documentation and reports
* Address concerns/complaints/suggestions from employees and provide timely and satisfactory resolution
* Be responsible for all facility requirements and assist In-Kingdom Support Manager
* Support in efforts required for projects such as but not limited to transition, modification and development of housing, offices, warehouses, clinics, library, etc.
* Ensure all work is executed as per JIGPC safety standards
* Ensure smooth functioning of employee accommodation, offices, recreational, storage and all other facilities
* Ensure all facilities are properly maintained and immediately remedied in case of any breakdown
* Plan, prepare and maintain an updated forecast for accommodation and office space requirement and liaise with camp management accordingly to optimize utilization and cost
* Liaise with functional heads to understand facility requirements and plan activities accordingly
* Ensure timely and appropriate allocation of accommodation, office space and transportation for all employees
* Ensure compliance with audit requirements
* Develop and implement employee welfare activities, events and programs
* Ensure proper documentation and document control for all IKS functions
* Regular supervision and quality control of all contractual obligations and milestones to ensure deliverables are as per agreed standards, specifications and timeline
* Submit weekly/monthly update reports to IKS manager including but not limited to delays and variations
* Ensure projects compliance with all local, national and regulatory requirements and laws. Throughout the project, conduct site visits and reviews to ensure that these standards are upheld and correctly implemented at all stages of the project
* Perform comprehensive and detailed inspection/evaluation of all company provided housing, offices and other facilities to ensure safety and welfare of employees
* Coordinate movement and settlement of employees into short term apartments
* Assist with facility management of existing JIGPC accommodation, offices and site
* Assist with other IKS activities as required and directed by IKS manager
SKILLS
* Planning and programs management
* Proficient in Microsoft Office skills including complex formulas and interactive presentations
* Financial/cost analysis
* Feasibility study
* Proficient in English (speak, read and write) and preferably Arabic
* Interpersonal skills and relationship management with external and internal entities
* Cost and budget management skills
* Anticipation and forecasting skills
* High continuous improvement orientation
EDUCATION AND EXPERIENCE
* Bachelor's Degree (preferably in engineering)
* Excellent English communication (written and spoken) and Arabic (preferred)
* Administration experience on similar projects.
* Proficiency in MS-Office products and report writing/presentations/spreadsheets (including complex formulas)
* Strong organizational and supervisory skills
* Proactive, dynamic, solution oriented and team player
* Organized, disciplined, able to perform under pressure and manage multiple priorities and parallel tasks
* Experience in KSA/GCC

COMPETENCIES
Adaptability
Maintaining effectiveness when experiencing major changes in work
responsibilities or environment; adjusting effectively to work within new work
structures, processes, requirements, or cultures.

Building Customer Loyalty
Effectively meeting customer needs; building productive customer
relationships; taking responsibility for customer satisfaction and loyalty.

Communication
Clearly and succinctly conveying information and ideas to individuals and
groups in a variety of situations; communicating in a focused and compelling
way that drives others ' thoughts and actions. Engages the audience and helps
them understand and retain the message.

Continuous Improvement
Originating action to improve existing conditions and processes; identifying
improvement opportunities, generating ideas, and implementing solutions.

Continuous Learning
Actively identifying new areas for learning; regularly creating and taking
advantage of learning opportunities; using newly gained knowledge and skill on
the job and learning through their application.

Contributing to Team
Actively participating as a member of a team to move the team toward the
completion of goals.

Initiating Action
Taking prompt action to accomplish objectives; taking action to achieve goals
beyond what is required; being proactive.

Managing Work (Includes Time Management)
Effectively managing one's time and resources to ensure that work is completed
efficiently.

Work Standards

Setting high standards of performance for self and others; assuming
responsibility and accountability for successfully completing assignments or
tasks; self-imposing standards of excellence rather than having standards
imposed.

WORKING CONDITIONS

The work environment characteristics described here are representative of
those an employee encounters while performing the essential functions of this
job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.

Req No.
40020BR
Employment Status
Full Time
Organization
Middle East, Egypt & Turkey
Business Sector / Division
MEIET Operations
Region
Middle East, Egypt, Turkey (MEET)
Country
Saudi Arabia