Technical Office Specialist

Job Description:
Parsons is looking for an amazingly talented Technical Office Specialist
to join our team! In this role you will assist the Director / Manager of the
Engineering Department to ensure the effective operations of the Department.
Provide the Section Manager with the required effective support of the
Department functioning. Should be familiar with Jazan City for Primary and
Downstream Industries administration policies and procedures in all technical
aspects, in specific to the Engineering Department in particular emphasis of
providing technical support on packages submittals, improving files system and
electronic controlling process. .
What You'll Be Doing:
* Assists in management matters and supporting activities of the Director, Manager, Sections Managers and the other staff of the Engineering Department, particularly in relation to the packages, correspondences, invoices and progress reports.
* Extensive knowledge of using job related software and systems e.g. EDMS, Moraslat (CTS) and Primavera Unifier is essential.
* Assists in the reviews and advises the Section Managers on the JCPDI procedures, including; reviewing of the documents, any reports and ensuring that the standards are met.
* Assists with the Engineering Department official documentation and correspondence systems and process receiving and dispatching log.
* Assists in carrying out the Engineering Department coordination for the Director / Manager / Section Managers and liaise with other JCPDI Departments and Divisions.
* Performs technical support for the Director / Manager / Section Managers.
* Performs any other duties as directed by the Director / Manager of the Engineering Department.
* In-depth knowledge of document flow and management, dispatch, transfer and distribution to different Departments through the CTS system.
* Maintaining Engineering electronic drawings log and monitoring the schedules and regular updates of drawing tracks.
* Follow up with vendors/consultants about whether the emailed file has been received and notify them of any delay in response time.
* Remove superseded drawings / technical data, and replace them with more current data from the site team.
What Required Skills You'll Bring:
* Bachelor's Degree / Diploma with ‎10+ years of project's technical support and coordination experience for engineering activities.
* Must have experience in Royal Commission's EDMS, Moraslat (CTS) and Primavera Unifier programs.
* Must have experience in preparing reports, PowerPoint presentations and technical support.
* Must have strong communication skills in the English Language, writing and speaking. Arabic skills are preferred but not mandatory.
* The candidate should have a strong Technical Office/Document Management software background and must be computer literate in MS Word, Excel, Outlook and PowerPoint.
* The candidate must be detailed oriented, with strong analytical skills and time management.
Minimum Clearance Required to Start:
Not Applicable/None
Parsons is an equal opportunity employer committed to diversity in the
workplace. Minority/Female/Disabled/Protected Veteran.