Job Description:
Position Over View:
Performs diverse secretarial and administrative support activities, many of
which are highly confidential or sensitive in nature, for an officer,
Department Manager, or Vice President.Exercises a significant amount of
discretion and judgment in the planning and performance of most of the duties
and functions.Excellent communication and organizational skills are required
as well as computer literacy.An opportunity to actually work with this level
of Manager is a prerequisite for promotion to this position
Specific Responsibilities:
Receives and screens visitors, phone calls, and mail. Responds to inquiries by
using initiative and tact. Prioritizes response to incoming calls and to
contacts from both inside and outside the Company.
Prepares correspondence and reports; records and transcribes dictation from
shorthand or tape, much of which is confidential in nature. Most assignments
require the use of a personal computer and software typically used in general
business. Composes non-routine correspondence from brief notes or verbal
instructions and composes replies to routine correspondence on own initiative.
Proofreads all correspondence for spelling and grammar so that final
correspondence is signature-ready for the executive.
Schedules meetings, conferences, and appointments; establishes and maintains
calendar of events and keeps executive informed of commitments. Makes travel
arrangements, coordinating airline and auto rental reservations, hotel
accommodations, Travel Authorization paperwork, and Expense Reports.
Prepares meeting agenda, reports, files, and other materials for meetings. May
generate presentation graphs or charts using various graphics software.
Maintains confidential files and telephone contact information in hard copy
and electronic format as appropriate.
Directs other clerical staff, delegating work to them and following up to
ensure timely and accurate completion. Establishes general guidelines for
their use of software, letter and memo styles, and typical office procedures.
Performs additional duties as assigned.
Preferred Education /Experience
Requires an BA degree (or 3 to 5 years of office experience) and a minimum of
7 years of related experience. Typically, incumbents have 8 to 12 years of
related experience. Excellent communication skills, tact, and diplomacy are
required and a professional "front office" demeanor at all times. Also
required is proficiency with word processing software, a typing speed of 65
words per minute, and the ability to take and transcribe dictation accurately.
Minimum Clearance Required to Start:
Not Applicable/None
Parsons is an equal opportunity employer committed to diversity in the
workplace. Minority/Female/Disabled/Protected Veteran.
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