Facilities Manager, Egypt

Facilities Manager, Egypt-2300001P

Applicants are required to read, write, and speak the following languages
: English
Preferred Qualifications

Education: BA/BS in facility management, business; certification through IFMA,
BOMI desirable.
Experience: ‎5-‎10 years office management experience in a large corporation
managing diverse and sometimes remote staff consisting of ‎5-‎10 employees.

Responsibilities:
* Managerial
* Manage the allocate staff to include the AA1, facility coordinator, mail coordinator, handyman and out tasked services
* Hire, train and manage temporary help as needed.
* Submit timely, detailed monthly reports.
* Provide direction and guidance in promoting career development and growth to allocate employees.
* Maximize resource utilization and delegation of tasks to support staff.

• Finance


• Monitor office expenses and review against monthly expense transaction detail report; notify Regional Facility manager of any discrepancies.


• Provide input to PBA budget planning process. Stay within established PO budget during the fiscal year.


• Identify capital requirements for budgetary purposes.


• Seek to reduce overall office expenditures.


• Negotiate with vendors to obtain best service and pricing as it applies to OREF


• Minimize real estate expenses.


• Provide cost information detail when requested.


• Provide approvals to Lease Administration for the payment of rents


• Record quarterly PBA amounts in budget tool


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  Capture accurate invoice data and make timely payments to PO's

  
  


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  Facility Management

  
  


• Provide a quality work environment that enhances employee productivity.


• Effectively manage all conference and demo room activities to include overseeing conference scheduling using Collaboration suite, equipment functionality and general conference room upkeep. Provide usage reports as required


• Proactively ensure the facility as an asset is well maintained to include furniture repairs, carpet cleaning, touch ups and replacements as needed. Act as a liaison with the landlord, contractors, architects and other Oracle vendors or personnel.


• Establish annual purchase orders and monitor monthly vendor payment.


• Assign office space based on the EMEA Space Ranking guideline.


• Record accurate office space assignments on a monthly basis into Oracle*Property Manager.


• Demonstrate PN proficiency and serve as a site reference.


• Review site ETD's and facility usage summary; notify Regional facility manager of discrepancies.


• Assist Regional Facility manager by providing planning information and feedback to initiate, manage and follow up on projects. Help in developing stacking plans, capacity plans and site programs


• Supervise the ordering of repairs and track office equipment servicing, including copy machines, printers, fax machines, and postage meters. Track machine repairs and usage data.


• Maintain inventory of all facilities capital assets including owner, serial number and location; reconcile on an annual basis.


• Establish preliminary space plans and identify alternatives; coordinate requirements and provide budget estimates for scope approval


• Interact with various groups and collect information regarding headcount growth requirements.


• Establish and communicate move coordination requirements. Prepare move coordination forms, issue boxes, labels, and distribute information. Follow up to resolve outstanding move coordination issues.


• Assist in identification of Construction or project punch list items; follow up on completion of these items including participation in ‎11-month walk through (for new facilities)


• Review property manager reports on a monthly basis to ensure that employees are being correctly charged for space and space assignments entered into the system are correct.


• Maintain inventory of fixed assets (Oracle facilities owned equipment) for each office and allocate staff member.


• Establish annual purchase orders and monitor and approve monthly payment of landlord variable expenses. Update PBA quarterly with landlord totals for Global Variance reports

‎4. Purchasing
* Obtain vendor price quotes, prepare purchase requisitions with accompanying justification via web, obtain vendor statements of work, arrange for new vendor setup, prepare check requests and route requests to appropriate management level for approval for OREF managed vendors.
* Establish and maintain annual service contracts for office equipment, AV equipment, carpet cleaning and supplemental HVAC units in accordance with Purchasing policies.

‎5. Safety, Security & Environmental
* Educate employees regarding building and general office emergency procedures; set up CPR training
* Maintain secure office environment; work with corporate security on any theft incidents.
* Interface with building security and local law enforcement to file police or theft reports.
* Maintain local contact and emergency calling lists for posting, wallet cards, LCMT charts
* Responsible for overall office safety & security of the office
* Provide documentation to support and insure established country EMS processes are maintained and remain
* Participate in annual Emergency Evacuations in facilities with ‎100+
* Participate in Sheltering In programs in facilities of ‎400+
Requirements:
* Experience in dealing with outside vendors, negotiating agreements and working in a sales office environment
* Extensive use of Excel, Word, PowerPoint as well as email
* Good interpersonal and conflict resolution skills exercised in a reasonable, fair and consistent manne
* Excellent problem solving skills
* Ability to read and understand financial statements
* Prior experience with purchase order process
* Understanding of office procedures and property management responsibilities
* Analytical skills; ability to create spreadsheets and provide an analysis
* Ability to read blueprints, such as partition plans
* Prior experience managing office moves
* Excellent time management skills, including the ability to respond to voicemail/email within ‎24 hours of receipt
* Prior experience developing and establishing office procedures
Detailed Description and Job Requirements
Responsible for space planning, building, and office management services for
economy of operation and maximum usage of facilities and equipment within an
assigned geographic territory.

As a member of facility management you will oversee office services, facility
management, and building related services for several locations and/or
buildings. Manages the design, planning, construction, and maintenance of
equipment, buildings, and other facilities. Plans, budgets, and schedules
facility modifications, including estimates on equipment, labor, materials and
other related costs. Oversees the coordination of building space allocation
and layout; and facilities expansion. Provides quarterly space planning
updates as well as reconciles monthly facility expenses. Participate in
various committees/task forces and group goal planning as needed.

Leads a specialized area which may have diverse functional elements.
Frequently interacts with supervisors and/or functional peer group managers.
May interact with senior management. Excellent verbal and written
communication skills. Familiarity with email and Microsoft Office applications
and purchase order systems is essential. Willing to function as after hours
contact for facilities emergencies and be accessible via phone or pager.
Travel is essential. Pager and cell phone necessary after hours. ‎5 years prior
facilities management. BA/BS degree or equivalent. Additional professional
credentials preferred such as RPA/FMA, CFM.

As part of Oracle's employment process candidates will be required to
successfully complete a pre-employment screening process. This will involve
identity and employment verification, professional references, education
verification and professional qualifications and memberships (if
applicable).
Job : Facilities
Location : EG-EG,Egypt-Cairo
Job Type : Regular Employee Hire
Organization : Oracle