PROJECT MANAGER

PDO-Salesian of Don Bosco Middle Est
PROJECT MANAGER
Position: Project Manager
Country: Egypt
Duty Station: Cairo, frequent travel to other project locations is foreseen
Starting date: January ‎2023
Contract duration: ‎12 months (extension possibility)
Supervision of (Nr. and type of staff supervised): ‎13
Deadline: ‎21/‎12/‎2022
General context of the project
The project Promotion of employment and socio-economic development
opportunities through a better quality TVET system in Sharkeya , implemented
in the framework of the Multi-Educational Programme for Employment Promotion
in Migration-Affected Areas implemented in Egypt by AICS and funded by
Europeaid, intends to address the root causes of emigration, of young people
in particular, from Sharkeya Governorate. This will be pursued through a
coordinated intervention built on the Don Bosco Technical Institute of Cairo
(DBTIC)'s well established and renowned expertise in the Technical and
Vocational Education and Training (TVET) domain. Through the project, the
DBTIC will be engaged to achieve the two main expected objectives, consisting
in improving the efficiency and effectiveness of local TVET system and the
access to employability and self-employability of TVET graduates in the local
job market by providing high quality vocational training and skills
development paths.
The project will build capacity and ability of local existing TVET providers,
especially the 10th Ramadan City VTC, to efficiently and sustainably
plan, organize and run market-driven and competency-based vocational education
paths, leading graduates to inclusive and sustainable livelihood opportunities
through the development of market- driven technical skills and job readiness
to have an access to the local labour market as qualified
technicians and professionals overcoming unemployment or underpaid and not
dignified work conditions. The training paths will mainly relate to the
industrial and energy sector creating an enabling work environment through a
network of companies and enterprises willing to host internships to provide
opportunities to TVET graduates. Particular emphasis will be attributed to
paths focusing on sustainable resources management and renewable energy-
based systems in line with national policies. At the same time, special
measures will be put in place to address the power imbalance, social and
inequity and gender-based discrimination.

General purpose of the position

The project manager is responsible for the overall appropriate and
professional implementation of the project in the most effective manner
possible, according to the defined project timeframe and the financial plan
approved by the donor. He will be in charge of selecting, in cooperation with
the DBC and PDO direction, the human resources foreseen and coordinating their
daily work to ensure attainment of expected results.
He /she will be in charge of coordinating and ultimately ensuring delivery of
the following project components and outputs:
* Conduction of a Market research
* Upgrading the Don Bosco Cairo capacity in the Renewable Energy sector training through equipment and Training of Trainers
* Development of ‎12 study curricula in vocational industrial fields
* Conduction of Technical Training and follow up for ‎270 instructors, ‎15 Admin staff identified by partner ministries
* Creation of Job Office (JPO)and platform (JPOP) and Training of office staff
* Identification of companies to sign cooperation and partnership agreements with (‎30)
* Conduction of Promotional activities and events for promotion, networking and visibility purposes
* Enrolment of ‎2500 beneficiaries to be trained at the VTC Sharkeya and provision of internships to graduates

Main responsibilities and tasks

Project implementation
* Develop Project start up plans in consultation with Project staff, line management and local government
partners. Following project initiation, develop regular (monthly)
implementation plans and reports.
Establish and implement Project monitoring and evaluation systems in order to
provide regular information on progress towards objectives and assess the
impact of the Project.
* develop training schedules and plans in coordination and cooperation with all relevant staff and human resources
* Provide technical assistance and support to Project staff as required.
* Review existing Project outputs and indicators so as to ensure that they are appropriate and realistic, and
if required suggest changes to line management.
* supervise and ensure collection of fata and information for administrative and reporting purposes
* Ensure that compliance obligations to the donor and its procedures are understood and adhered to, by all relevant Project staff.
Financial Management
* Oversee preparation and update of periodic financial plans and monitoring tools
* Authorise all necessary Project site expenditure and ensure that Project expenses are kept to a minimum consistent with sound administrative and financial practices.
Ensure that Project suppliers and locally paid staff are paid promptly and
adequately through liaison with the finance staff.
* Ensure that Project expenditure is being coded correctly and consistently (that is allocated to correct budget lines) and that donor funds are used solely for the purposes for which they were granted and in accordance with relevant donor guidelines.
* Ensure periodical Project expenditure reports are timely submitted to the PDO direction
* Check periodical Project financial report for accuracy and appropriateness.
* Monitor expenditure on a monthly basis against the approved budget. Review expenditure projections to ensure that expenditure stays within budget. Significant actual or anticipated expenditure variances against the budget should be included in the monthly report to line management together with any
recommendations for changes to the budget.
Asset management
* Establish an asset register for all assets purchased by or provided to the Project
* Ensure the effective management, maintenance, security and legitimate usage of all project facilities, vehicles and equipment, taking into account visibility standards.
Personnel Management
* Develop, define and maintain updated job descriptions for all relevant Project staff, which clearly delineate the roles and responsibilities of each staff member
* Work with line management and Administration Section regarding the recruitment of staff for all project positions including short-term consultants. Ensure that recruitment procedures and equal opportunities policy are followed.
* Ensure that all staff clearly understand their roles and responsibilities. On the basis of their job descriptions monitor staff performance and provide feedback to staff based on Performance management procedures.
* Ensure that staff participate in the development of project weekly/monthly work plans.
* Ensure that working hours, annual, sick leave and other leave provisions are being applied and liaise with the Admin.Section regarding relevant staffing issues.
* At all times ensure the safety and security of all Project staff in line with internal and donor policies and procedures.
Government Liaison/External Relations

• Establish and maintain positive working relationships with other institutions involved in the project. This should include regular contact to ensure they are fully and appropriately involved in the Project.


• Establish local procedures in order to liaise effectively with local government institutions.


• Assist line management to meet all required reporting requirements both narrative and financial promptly.


• Comply with host government priorities and policies where these complement (are consistent with) with
  the the donor's Mission, Vision and contractual obligations


• Develop, maintain and strengthen relations with other agencies working in the same geographic or technical area

Communication and Reporting

• preparation of visibility and communication material as per donor's requirements


• ensure proper use and sharing of project-related information and materials


• preparation and submission to line management of periodical situational and progress reports based on the internal and donor-related requirements

Position requirements
Education
Bachelors (Masters desirable) degree and studies in International Development
cooperation, Disaster Risk Management, Sustainability.
Professional experience
* At least ‎5 years' prior experience working in development/humanitarian field
* Recognised management role in relevant technical areas at both field and country level
* Proven experience in managing projects financed by International cooperation agencies and EU, preferably in Middle Eastern countries
* Experience in budgeting and financial planning processes and procurement planning
* Proven training, capacity building, coaching, and mentoring skills
* Proven experience in managing projects in the educational/TVET domain (desirable)
* Experience in working and dealing with church-based institutions and contexts (desirable)

Professional requirements

• Excellent planning, management and coordination skills, with the ability to organise a demanding workload comprised of diverse and challenging tasks and responsibilities


• Good analytical skills. Effective negotiator, with the ability to positively influence cross departmental and cross sector working


• Very strong attention to detail, problem solving skills, and ability to analyse trends


• Flexible and able to travel at short notice as needed.


• Strong communication (written and spoken) in Italian and English, and strong interpersonal skills, Cultural awareness and ability to build relationships quickly with a wide variety of people

Languages
* English,
* Italian,
* Arabic (desirable)

Personal Requirements
Patient, adaptable, able to improvise, and communicate clearly and effectively
under pressure

Submission of application: to [email protected], object: Project
manager Egypt;
Please include: a copy of the CV, a motivation letter.
Only shortlisted candidates will be contacted