Event Planner
- (220001KS)

CWT Meetings & Events is a global, full-service meetings and events agency
with over ‎30 years of experience providing innovative solutions for both
strategic meetings and event management. We live, breathe and thrive on
executing some of the most innovative events and finest meetings of all shapes
and sizes.
We're a community of ‎1,400 meetings and event experts spanning ‎68 countries
and we are continuing to grow. We are always on the lookout for talented
people to join us on our journey and help us to exceed both our own
expectations, and those of our clients.

Position Overview

CWT Meetings & Events is seeking an Event Planner

Position Description

• Usually handles meetings or events that are more intricate, strategic, complex or large scale.


• Ownership or Leadership role of all program delivery elements utilizing standard processes and procedures to achieve client satisfaction. Such duties may include managing or leading a team in:
  
  
  • Meeting/Event Planning process: determine purpose of the meeting; prepare a project plan; prepare specifications; obtain historical information related to program; identify stakeholder needs; prepare program outlined (topics, content, speakers); design program details to meet needs of participants; identify successful criteria for evaluation of meeting; understand technology requirements
  
  
  • Facilities & Services: determine appropriate geographical location; determine venue; identify services required; coordinate security procedures; plan, order and oversee technology requirements; conduct a pre-meeting briefing and post-con with suppliers and facility providers; plan/create agendas for site inspections
  
  
  • Financial & Contract Management: identify ancillary revenue sources and/or cost savings opportunities; develop budget for meeting; may be required to negotiate contracts; ensure completion of payment and/or billing process; manage to budget; conduct RFP process; determine fees for participation
  
  
  • Logistics: establish invitation/registration procedures; assess risk management to determine insurance and operations needs; determine exhibitor booth assignments/setup process; secure transportation arrangements; communicate travel arrangements; determine setup for function rooms including seating and AV; manage all food and beverage; prepare and review housing reports in a timely manner; coordinate shipping of materials
    Program: secure speakers & manage contractual relationship; secure
    entertainment; determine food and beverage requirements that support program
    objectives; arrange ancillary programs in conjunction with the meetings
    including pre/post meeting activities; arrange media and PR activities for
    program
  
  
  
  

LI-SV

Qualifications

Position Requirements

• Always responsible for end to end management


• Proactively escalate potential client or program issues for timely resolution.


• Responsible for completing Statement of Works for clients


• Ownership of timeline, budget/pro-forma, and group reporting


• Financial accountability for programs including adherence to standard or client deposit terms, terms and conditions of client contract, and billing guidelines


• Management of supplier partners and internal support areas to ensure quality and timely delivery


• Provide program feedback to all stakeholders through summary and distribution program debrief notes for inclusion in account review.


• Presents proposals and debriefs to customers as required


• Escalate delivery issues through notification of management to ensure continuous improvement of M&E processes, procedures and tools.


• Travel on-site for assigned programs, acting as the business lead. Collaborate with on-site Lead (if they are not the Lead themselves).


• Complies with M & E technology usage as required


• Time tracks as requested by management


• Responsible for creating and maintaining meeting profiles for assigned programs


• Responsible for negotiating all vendor contracts, independently, related to a particular event, including, air, hotel etc


• Could act in capacity of Trip Director


• Identify up selling opportunities and action accordingly


• Identify scope creep and action accordingly


• Meeting measurable performance targets (see below)


• Other duties as required

CWT is committed to creating a diverse environment and is proud to be an
equal-opportunity employer. All qualified applicants will receive
consideration for employment without regard to race, color, religion, gender,
gender identity or expression, sexual orientation, national origin,
disability, age, or veteran status.
Primary Location
:
EG-EG-Cairo
Work from home
:
No
Employment type
:
Standard
Job Family
:
Meetings & Events
Scope
:
Country
Travel
:
No
Shift
:
Day Job
Organization
:
Customer_Meetings & Events
Job Posting
:
Dec ‎1, ‎2022