Administrative & Facilities Supervisor

Established in the 1930s as a trading business, Al-Futtaim Group today is one
of the most diversified and progressive, privately held regional businesses
headquartered in Dubai, United A"rab Emirates. Structured into five operating
divisions; automotive, financial services, real estate, retail and healthcare;
employing more than ‎35,000 employees across more than ‎20 countries in the
Middle East, Asia and Africa, Al-Futtaim Group partners with over ‎200 of the
world's most admired and innovative brands. Al-Futtaim Group's
entrepreneurship and relentless customer focus enables the organisation to
continue to grow and expand; responding to the changing needs of our customers
within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity;
Al-Futtaim Group continues to enrich the lives and aspirations of our
customers each and every day.

Overview of the Role:
Administrative & Facilities Supervisor will support and ensure all the
administrative & Facilities management processes and procedures are properly
carried out within Al Futtaim for Trading & Services office.

What Will You Do:
* Manage the day-to-day operations of office services to ensure that the organization's current and future administrative & facilities management needs are met efficiently, reliably, and economically. These activities may include office supplies, equipment, and inventory; administrative assistance; mail, distribution, records management, cleaning, gardening, uniform management, and maintenance services; cafeteria and recreation services; facilities management.
* Liaise with functional or operational managers to ensure that administrative and facility management processes, programs, and activities are appropriate for their current and future business needs.
* Plan, prioritize, and manage maintenance activities and upgrades to equipment, facilities, and systems to minimize disruptions to business activities and effective use of organization's resources.
* Manage the day-to-day housekeeping.
* Managing the security systems such as the access systems and the CCTV cameras
* Business Trips Invoices verifications and payment release.
* Manage the process of obtaining the required building in and out permissions as per the guidelines.
* Manage utilities bills.
* Provide office supplies across the office.
* Ensure parking slots are distributed to the business as per guidelines.
* Maintain a complete and organized archive to administration & facilities related documents.
* Lead projects to ensure successful implementation through maintaining effective communication with all stakeholders.
* Partner with Group Procurement to come up with initiatives to enhance the services offered to employees by coming up with new operating models or processes.

Required skills to be successful:
* Bachelor's Degree.
* Min ‎3-‎4 years of experience. Facilities management experience is preferable.
* Ability to own initiatives within a very dynamic environment.
* Possess strong leadership skills to deal with diversified teams.
* Excellent customer service, interpersonal and communication skills.
* Very Good command of Arabic and English language.
* Proficient with computer usage of Microsoft office.
* Problem solving skills.
* Planning and analytical skills.

What equips you for the role:
* Supervisors are usually required to use Microsoft Office and should demonstrate proficiency with Microsoft Word, Outlook, PowerPoint and Excel.

We're here to provide excellent service but a little help from you can ensure
a five-star candidate experience from start to finish.

Before you click "apply": Please read the job description carefully to ensure
you can confidently demonstrate why this opportunity is right for you and
take the time to put together a well-crafted and personalised CV to further
boost your visibility. Our global Talent Acquisition team members are all
assigned to specific businesses to ensure that we make the best matches
between talent and opportunities. We not only consider the requisite
compatibility of skills and behaviours, but also how candidates align with our
Values of Respect, Integrity, Collaboration, and Excellence.

As part of our candidate experience promise, we also want to make ourselves
available to you throughout the application process. We make every effort to
review and respond to every application.