Senior Finance Officer

The Organization
Plan International is an independent development and humanitarian organisation
that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often
suppressed by poverty, violence, exclusion and discrimination. And it’s girls
who are most affected.
Working together with children, young people, our supporters and partners, we
strive for a just world, tackling the root causes of the challenges facing
girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we
enable children to prepare for – and respond to – crises and adversity. We
drive changes in practice and policy at local, national and global levels
using our reach, experience and knowledge.
We have been building powerful partnerships for children for over ‎80 years,
and are now active in more than ‎70 countries.
Please see https://plan-international.org/organisation/strategy for Plan
international strategy
Plan started working in Egypt in ‎1981 and has a presence in ten of the ‎27
governorates in which the country is divided: two urban (Cairo and Alexandria)
and eight rural (Giza, Beheira, Kalyoubia, Damietta, Qena, Assuit, Sohag and
Aswan). Plan Egypt’s work focuses on child rights, implementing programmes
designed to enable communities to improve the lives of the most marginalised
children and their families. Plan Egypt’s Country Strategy will commence in
July ‎2022 and till end of June ‎2027. Through this five-year strategy, Plan
International Egypt will aim to achieve the followings:
Promoting sexual reproductive health rights, services and facilities so that
girls and women can realize their rights and grow up capable of making
informed decisions and choices.
Creating economic empowerment opportunities and spaces so that girls, children
and young people can overcome barriers that hinder their own development and
continue growing up as empowered citizens capable of leading their own
development .
Combating Violence against children, girls and women so that they can grow up
in safe environments and actively participate in making positive and lasting
changes in their lives and communities at large.
Strengthening the resilience, enhancing the preparedness and improving the
response of the marginalized communities including refugees and migrants to
climate change, crises and natural disasters. This will also include tackling
the root causes of irregular migration.
Promoting the active engagement and leadership of young people including girls
in decision making and inclusive spaces to foster sustainable changes in their
lives as equal and empowered citizens.,
Purpose:
The post holder reports to the Country Finance Manager, and is responsible to
provide a reasonable assurance for implementation finance work and maintaining
internal financial control enhancement through monitoring data accuracy in SAP
System in both Grater Cairo & Delta Offices, in addition to provide timely and
reliable financial information and analysis that leads to effective decision
making.
Dimensions of the role:
This Role will be based in Ciro PU Office and will play a key role in
integrating and linking PIE various source of funds, PIE financial statements
analysis, building and managing the relationship with the partners, in
addition participate in annual budgeting setup and preparation.
This Role will require a strong communication inside and outside Egypt with CO
departments, PUs, GH, RH
This role has dotted supervises PU Accountant, and directly supervises two or
more Project accountants for respective locations
Accountabilities
Financial Controlling Ensure that all location’s financial transactions and
reporting procedures are compliant with Plan Egypt and Plan global financial
standards and requirements Verify comprehensive documentation of all financial
vouchers in the respective location. Review and verifying cheques &
remittances (online transfer & paper cheques) to release all location
payments. Review the calculation of shared cost and support the process on
time. Review and handling the process of cash management in locations (bank
reconciliation, cash forecast, and target bank balance Maintain effective
business relationships with CIB in locations
Financial Reporting Coordinate with the finance team at PUs for within-
location & multi-PUs grant reporting in terms of consolidation, reviewing and
the final submission to GFM for final review. Develop within-location & multi-
PUs grants financial reports to ensure that management and donors receive the
needed data with the required quality standards in line with PIE policies and
guidelines. Follow-up and update all within-location & multi-PUs grants
financial systems and share information with related staff. Submit the
financial reports to location’s program management to ensure the quality and
efficiency of financial data. Prepare the monthly reconciliation SAP reports
to ensure consistency between programs and grants modules. Review and submit
the Month/Year-end schedules
Compliance Contribute to within-location & multi-PUs grants preparations,
start-up workshops, processes and agreements. Provide technical support to
Plan staff and conduct training sessions on grant compliance and the
regulations of complex donors.
Budgeting Contribute to the preparation of grants proposal. Provide support to
program teams in preparing budget for proposals. Coordinate & Contribute in
the annual budget preparation for Plan Egypt and tracking the regular updates
on grant budget information Maintain transparent detailed reporting systems to
enable colleagues, Plan Management and external parties to understand the
relevant budgets.
Partners Verify the bundle of periodic partner financial report, to make sure
that all partner costs recharged with compliance with donor & PIE regulation.
Verify the partner financial assessments in line with Plan policies and
guidelines Review the partnership agreements templates & annexes, and ensure
the compliance with the grant requirements. Communicate professionally and in
a timely fashion with partners to ensure effective grant management and
sharing the financial information.
Payroll Controlling Contribute in managing PI Payroll, regulatory returns and
other statutory reporting for the location as needed. Handle all location
staff salaries in the system and monitor the timesheet allocations to ensure
the adherence with Plan Egypt cost recovery policy Review timesheets for staff
members and ensure proper allocation of payroll expenses.
ERP System (SAP) Review on system the process of creation and modification of
project outline for all grants and sponsorship-funded projects at location.
Mapping all within-location & multi-PUs grant budget lines with the relevant
WBS. Track changes in the within-location & multi-PUs grant budgets to ensure
consistency between programs and grants modules in SAP.
Capacity Building Contribute in develop plans for building the capacity of all
Plan Egypt partners. Support and review the training needs analysis process,
in order to strengthen the partners’ capacity in financial management. Provide
on-job & classic trainings, technical support for Plan Partners, in regard to
managing the donor conditions application.
Auditing Monitor the implementation of the follow-up actions to address audit
recommendations. Facilitate internal/Plan audit, external/ donor audit.
Safeguarding Children and Young People (Safeguarding) and Gender Equality and
Inclusion (GEI) Understands and puts into practice the responsibilities under
Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC),
ensuring that concerns are reported and managed in accordance with the
appropriate procedures. Ensures that all staff in the unit/function/department
are properly inducted on and understands their role in upholding Plan
International’s safeguarding and GEI policies; Ensures that Plan
International’s global policies for Safeguarding Children and Young People and
Gender Equality and Inclusion are fully embedded in day to day work. Ensures
that Plan Ethiopia contributes to Plan International’s global efforts to
ensure safeguarding and GEI, including making sure that relevant reporting and
data are submitted
Leadership and Business Management Competencies
LEADERSHIP COMPETENCIES Set and communicate ambitious but realistic work goals
and priorities, explaining how these contribute to Plan International's
purpose. Set high standards for self and others' behavior, inside and outside
work. Championing our values and commitment to rights, gender equality and
safeguarding. Supporting the health, well-being and both physical and
psychological safety of our staff, including their safety to speak out. Hold
self and others to account for what we have agreed, dealing with poor
performance quickly, firmly and constructively. Create a positive team spirit,
helping people work well together, to reflect and continuously improve the
efficiency and quality of what we do. Collaborate with team members,
colleagues and partners in finding creative solutions to problems by sharing
information, experience and ideas and actively seeking their input. Motivate
and developing others by taking an interest, giving constructive feedback and
praise, ensuring they are properly trained and helping them develop their
potential. Accept change and support others in adjusting to it, helping them
understand. Perform any other related duties as assigned by immediate
supervisor
Business Management Competencies Understand relevant sectoral context
including how the sector operates in terms of funding and governance and
awareness of Plan's purpose, values, and global strategy Manage legal and
reputational risk including risk assessment, communication, risk management
and reporting in full compliance with risk-related standards, including in
areas such as Child and Youth Safeguarding and Protection, Gender equality and
inclusion, Counter Fraud, Safety and Security Manage activities and resources
including skills in strategic thinking, planning and organising, financial
planning and monitoring, negotiation and programme and project management
Manage people and information including skills in assessment and coaching,
evidence-based management, communication skills, both speaking and writing,
and digital working, including personal digital skills
Technical expertise, skills and knowledge
Essential
A Degree in Accounting or a professional qualification such as CMA, or
equivalent
At least ‎5 years’ experience in similar role in INGOs
Analytical skills
Fluent in English
Strong Communication skills, appropriate to the audience
Proficient in computer skills and use of relevant accounting software packages
Solid experience in SAP
Strong problem-solving skills
Solid reporting and monitoring skills
Desirable
Experience with Ms Dynamic system
Behaviours (Plan International’s Values in Practice) We are open and
accountable Promotes a culture of openness and transparency, including with
sponsors and donors. Holds self and others accountable to achieve the highest
standards of integrity. Consistent and fair in the treatment of people. Open
about mistakes and keen to learn from them. Accountable for ensuring we are a
safe organisation for all children, girls & young people. We strive for
lasting impact Articulates a clear purpose for staff and sets high
expectations. Creates a climate of continuous improvement, open to challenge
and new ideas. Focuses resources to drive change and maximise long-term
impact, responsive to changed priorities or crises. Evidence-based and
evaluates effectiveness. We work well together Seeks constructive outcomes,
listens to others, willing to compromise when appropriate. Builds constructive
relationships across Plan International to support our shared goals. Develops
trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better
world for girls and all children. We are inclusive and empowering Seeks
constructive outcomes, listens to others, willing to compromise when
appropriate. Builds constructive relationships across Plan International to
support our shared goals. Develops trusting and ‘win-win’ relationships with
funders, partners and communities. Engages and works well with others outside
the organization to build a better world for girls and all children.
Physical Environment and Demands:
Typical office environment in Cairo with frequent visits to Delta offices.
Level of Contact with Children:
Low contact : No contact or very low frequency of interaction
Location: Greater Cairo Program Unit with frequent visits to Alex,
Damietta and Behere PUs
Type of Role: One year fixed term contract.
Reports to: Country Finance Manager
Closing Date: 3rd of Aug. ‎2022
Equality, diversity and inclusion is at the very heart of everything that Plan
International stands for.
We want Plan International to reflect the diversity of the communities we work
with, offering equal opportunities to everyone regardless of age, disability,
gender reassignment, marriage and civil partnership, pregnancy and maternity,
race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to
create a workplace environment that ensures every team, in every office, in
every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial
justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many
threats of harm, it is our duty to ensure that we, as an organisation, do
everything we can to keep children safe. This means that we have particular
responsibilities to children that we come into contact with and we must not
contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan
International's Safeguarding Children and Young People policy. Plan
International also participates in the Inter Agency Misconduct Disclosure
Scheme. In line with this scheme we will request information from applicants
previous employers about any findings of sexual exploitation, sexual abuse
and/or sexual harassment during employment, or incidents under investigation
when the applicant left employment. By submitting an application, the job
applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails
requesting payment from candidates.
Job Type: Full-time