Exams Finance Officer

Exams Finance Officer

Date: ‎11-May-‎2023
Location: Cairo, Middle East and North Africa, EG
Company: British Council
We support peace and prosperity by building connections, understanding and
trust between people in the UK and countries worldwide.

We work directly with individuals to help them gain the skills, confidence and
connections to transform their lives and shape a better world in partnership
with the UK. We support them to build networks and explore creative ideas, to
learn English, to get a high-quality education and to gain internationally
recognised qualifications.

Working with people in over ‎200 countries and territories, we are on the
ground in more than ‎100 countries. In ‎2021-‎22 we reached ‎650 million people.

Role Purpose

Carry out day-to-day duties pertaining to exams operational finance and
financial data analysis for planning. Assist the country exams team with
administration and financial management of exams products, programmes and
projects

Main Accountabilities
Financial Duties

• Monitor running cost expenditure (including devolved budgets) against agreed budgets; perform weekly/monthly line-item checks Identify any discrepancies in the financial reports


• Validate & process all Off-line Payments before submitted to Financial Controller.


• Park/post Transfer & Refund payments on SAP and reviewing supporting documentation to ensure it is done according to exams refund policy and Exams internal refund process.


• Ensure the correct WBS's and GLs are used to post expenses and Income. Responsible for parking/posting corrective journal entries where necessary


• Debts over ‎30 days are chased and up-to-date information maintained according to Debtor Policy.


• Preparation & post monthly accruals, support preparation of cash flow forecasts, and planning and forecasting exercise


• Prepare Exams Income reconciliation reports and ensure they are completed on time and in the format assigned comparing the expected income to the cash collected.


• Identify exams bank income both GBP and local currency and take appropriate steps to match and maintain the Business Partner Account


• Create board PRs on SAP and ensure P2P compliance within exams team, work closely with PO releaser and Market Place to ensure all transactions are in line with procurement policy & Controls.


• Validate ESO's confirmation on each examination board invoice against schools registration report, and sales Invoices sent to schools in order to make the mirroring between income & Expenditure


• Make GR for examination board PO lines on the system based on the above-mentioned process & after getting the confirmation of receiving the service from the operational officers


• Match the board fee invoices with the sales invoices issued to the customers to make sure that the related income has been collected before processing the board fee invoices


• Scan Board fee invoices & send it to HUB team in order to be IR-ed & paid on its due date


• Filling all examination boards POs, invoices & supporting documents for further P2P process audit.


• Report & Process all Exams Board Fee accruals on SAP after verifying with operational Managers Finance Manager & according to approval limits in DA.


• Report & Process All Exams Agency income/Board fee accruals on SAP according to the agreed process for these kinds of expenditures.


• Validate discount / free places transactions during preparing reconciliations to ensure all exams discount are in line with discount policy.


• Provide support to the Egypt Finance and Exams teams in all of the above areas, as directed by Exams Finance Manager.


• Review and issue the monthly VS Payroll.

Risk Management and Audit

• Support in internal and external audit review by furnishing appropriate documentary evidence, approvals and explanations within close timelines.


• Assist in the implementation of audit recommendations.


• Ensure compliance with finance policy.

About You (essential requirements for the role):

• Bachelor's degree or Diploma in Finance / Accounting


• ‎2 years of experience in finance


• Understanding of financial accounting and reporting


• Good knowledge of Microsoft office applications


• Advanced level in Excel


• Excellent spoken and written Arabic, English at B2 level

Desirable requirements

• Experience of financial management in an ERP environment with functional use / knowledge of SAP


• Part / Full qualified with a recognized accounting body is desirable

Further Information

• Role: Exams Finance Officer


• Number of positions: ‎2


• Pay Band: Pay Band ‎4 / Grade H


• Location: Cairo, Egypt


• Contract type: One Year Fixed Term contract


• Closing Date: ‎25 May ‎2023 (‎23:59 Gulf Standard Time)

It is advisable to apply in advance to avoid any technical issues at the last
moment. Please note that all applications should be submitted in English.

A connected and trusted UK in a more connected and trusted world.

Equality , Diversity, and Inclusion (EDI) Statement

The British Council is committed to policies and practices of equality,
diversity and inclusion across everything we do. We support all staff to make
sure their behaviour is consistent with this commitment. We want to address
under representation and encourage applicants from under-represented groups,
in particular, but not exclusively, on grounds of ethnicity and disability.
All disabled applicants who meet the essential criteria are guaranteed an
interview and we have Disability Confident Employer Status. We welcome
discussions about specific requirements or adjustments to enable participation
and engagement in our work and activities.

The British Council is committed to safeguarding children, young people and
adults who we work with.

We believe that all children and adults everywhere in the world deserve to
live in safe environments and have the right to be protected from all forms of
abuse, maltreatment and exploitation as set out in article ‎19, UNCRC (United
Nations Convention on the Rights of the Child) ‎1989.

Appointment to positions where there is direct involvement with vulnerable
groups will be dependent on thorough checks being completed; these will
include qualification checks, reference checks, identity & criminal record
checks in line with legal requirements and with the British Council's
Safeguarding policies for Adults and Children.

If you have any problems with your application please email
[email protected]

Please note: Applications to this role can only be considered when made
through the Apply section of our careers website. Our 'ASK HR' email is only
to be used in case of a technical issue encountered when applying through the
careers website. Emails with supporting statements and CV/Resumes sent to this
email address will not be reviewed and will be deleted.