office Manager to Managing Director (World Class Factory)

Our Client :
Market Leader in Food Ingredient - Food Products
Our portfolio extends to include more than ‎350 SKUs in diversified products We
position ourselves as brand promoters focused on providing expertise &
innovation.
Our state-of-art innovation center and our bakery factory inspire our research
& development department and helps us keep the market updated with world-wide
novelties
MD Office Organization: Schedules, Plans, Reports, Documentation, Archiving,
Correspondence, Appointments, Travel Itineraries,
Maintaining Office environment , instructing Cleaning Services ,making sure MD
personal belongings are always well stored and reachable, ordering business
cards or any tools he may require, supplies, stationery, office equipment,
etc.
Handle Documentations ,files tagging, ordering documents by priority,
maintaining Signature book updated and organized.
Answering the calls for The Manager Director; Screening the list of callers
and replays the messages to the Manager or leaves messages at his desk.
Registering daily incoming correspondences in main registration book (Mail,
Fax, telexes); Alongside Copies.
Handling all incoming soft and hard mails.
Taking notes from MD for drafting correspondence and documentation needed.
Organizing and attending MD meetings; take MOM and report them within ‎24 hours
then store/file them adequately for easy access to MD's review.
Follow-up on all MOM's with suppliers/partners to ensure execution of all
agreements on time.
Maintaining the archives of documents and paperwork regarding foreign
delegation visits, customer visits, inaugurations, new product launches,
activities, events, etc.
Attend all Office business outings (Lunch, dinner, gala dinners, events, Iftar
invitations, corporate gatherings, etc…) and make a professional yet elegant
appearance, at all times.
Translating documents from English to Arabic and Vice Versa especially legal
documents.
Undertake any other duties assigned by direct manager.
Comply with Company's Policies & Procedures and any other related
documentation.
Provide Support for Company internal teams: Staffs Visas processing, staffs
travel arrangements, expense tracking, travel programs, etc…
Ensure constant communication with Clients, suppliers and stakeholders
including: SMS, emails, Season's greetings Cards, Gifts, Newsletters, etc…
Monitor analyze and communicate PR results on a quarterly basis.
Job Requirements
Bachelor Degree or Diploma in Business Administration.
Schedule Flexibility for Late working hours.
Excellent Command of English in written & in Verbal Communication.
Good Command of Microsoft Office programs (Excel, Word, PPT, etc…).
Good with budgets & prioritizing costs and expenses according to importance.
Reliable/good at hitting deadlines; Ability to multi-task activities, with a
variety of parties.
Initiative taker and possess a good sense of ownership to oneself work.
Excellent Organization Skills in terms of organizing oneself work and
prioritizing according to urgency of situations.
Possess the ability to analyze data and understand connections, have the
Talent to recognize the opportunities for process improvement in those
connections.
Have a great sense of attention to detail and to deadlines.

Job Features

Job Category
Administration-General

Job Level
Experienced - Non Managerial

Location
Cairo Egypt

Reporting to :
Managing Director