Senior Procurement Assistant

Grade : G7
Contractual Arrangement : Fixed-term appointment
Contract Duration (Years, Months, Days) : ‎2 years (Subject to
availability of funds, satisfactory performance and continuing need for the
position.)
Job Posting : Jul ‎6, ‎2022, ‎3:55:‎27 AM
Closing Date : Jul ‎20, ‎2022, ‎4:59:‎00 PM
Primary Location : Egypt-Cairo
Organization : EM/PSS Procurement and Supply Services
Schedule : Full-time

IMPORTANT NOTICE: Please note that the deadline for receipt of
applications indicated above reflects your personal device's system settings.

OBJECTIVES OF THE PROGRAMME

The Division of Business Operations of the WHO Regional Office for the Eastern
Mediterranean provides support to various programmes and activities in the
region including procurement of goods and services, administrative services,
HR management and budget and finance.
Procurement of goods and services entails timely and cost effective provision
of medical and non-medical supplies, equipment and services for the
implementation of the EMR countries' health collaborative programmes as well
as emergency operations resulted from epidemic, man-made and/or natural
disasters.

DESCRIPTION OF DUTIES

The incumbent will perfom the following duties:
‎1. Evaluate, verify and approve the eWorkflow requests for service
procurement submitted by all staff from the Regional Office and all WCOs to
ensure their compliance with WHO procurement rules and regulations.
‎2. Develop, review and finalize Requests for Proposals (RFP) in coordination
with the requesting unit, publish RFPs processed through the In-tend/ United
Nations Global Marketplace (UNGM) for high values and identify the proper
procurement method.
‎3. Manage the eTendering process, solicit bids and proposals from perspective
suppliers evaluate, analyze and communicate with bidders through the system,
negotiate and make recommendations/selections.
‎4. Review and validate the procurement, evaluation analysis and selection
done by the WCOs and Technical Units to ensure their compliance with the RFP
key requirements, evaluation criteria and weighting methodology.
‎5. Scrutinize the service procurement requisitions in the GSM to
verify/validate the selected contractual modality, the deliverables and the
payment terms.
‎6. Participate effectively in the Regional Contract Review Committee
meetings, prepare relevant memos and background and submit for the Procurement
Officer review
‎7. Provide guidance to focal points on the right contractual modalities, the
required approval/clearances, the needed documentation as well as the
procedures through the eWorkflow and GSM and troubleshoot issues related to
procurement requisitions in the GSM faced by EMR users.
‎8. Propose enhancements and modifications to the eWorkflow system.
‎9. Design, develop and oversee the maintenance of databases and records, to
ensure information is accurate, organized, and available for others to access.
‎10. Ensure compliance with legal and audit contract requirements, for
existing and proposed contract agreements Actively contribute in the
preparation of reports, statistics extract, analysis or issues and respond to
audit queries.
‎11. Participate in the preparation of training material and conduct training
courses on procurement of services in the Regional Office and WCOs.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education supplemented by training in
procurement/logistics.
Desirable: University degree in business administration, engineering,
computer science, or any field related to the work.

Experience

Essential: At least ten years' experience in procurement services.
Desirable: Related experience in UN or international organization.

Skills

• Excellent knowledge of best practices of service procurement procedures and guidelines of WHO or other UN-system organization.


• Very good knowledge of the eTendering system through the In-tend and publishing tenders through the United Nations Global Marketplace (UNGM).


• Ability to work independently, manage and prioritize in difficult and complex situations and especially under pressure.


• Proven problem solving and analytical capacity and strong attention to details.


• Demonstrated ability to document and communicate, in both verbal and written form, to various levels in the organization including senior management.


• Good analytical and organization skills.

WHO Competencies

Enhanced WHO Global Competency Model:
https://www.who.int/publications/m/item/enhanced-who-global-competency-
model
* Teamwork
* Respecting & promoting individual and cultural differences
* Communication
* Producing results
* Ensuring the effective use of resources

Use of Language Skills

Essential: Excellent knowledge of English and Arabic.
Desirable: Knowledge of French an asset.

Other Considerations (e.g. Physical Workplace Condition, if other than normal
office environment; IT Skills; etc.)
* Very good knowledge of Microsoft Office applications.
* Ability to operate Enterprise Resource Planning (ERP)/Oracle systems.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration
package, which for the above position includes an annual net base salary
starting at EGP ‎391,922 (subject to mandatory deductions for pension
contributions and health insurance, as applicable) and ‎30 days of annual
leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level.


• Interested candidates are strongly encouraged to apply on-line through Stellis. For assessment of your application, please ensure that:
  ‎1 -Your profile on Stellis is properly completed and updated.
  ‎2- All required details regarding your qualifications, education, training and
  experience are provided under relevant sections.
  ‎3- Your experience records are properly entered with elaboration on tasks
  performed at the time.


• Only candidates under serious consideration will be contacted.


• A written test may be used as a form of screening.


• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.


• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.


• For information on WHO's operations please visit: http://www.who.int.


• WHO is committed to workforce diversity.


• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.


• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.


• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.


• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.