Grants Finance Manager

Plan International is an independent development and humanitarian organization
that advances children’s rights and equality for girls. We believe in the
power and potential of every child. But this is often suppressed by poverty,
violence, exclusion and discrimination. And its girls who are most affected.
Working together with children, young people, our supporters and partners, we
strive for a just world, tackling the root causes of the challenges facing
girls and all vulnerable children. We support children’s rights from birth
until they reach adulthood. And we enable children to prepare for – and
respond to – crises and adversity. We drive changes in practice and policy at
local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over ‎80 years,
and are now active in more than ‎70 countries. Please see https://plan-
international.org/organisation/strategy for Plan international strategy Plan
started working in Egypt in ‎1981 and has a presence in ten of the ‎27
governorates in which the country is divided: (Cairo and Alexandria) and (
Beheira, Kalyobia, Damietta, Qena, Assiut, Sohag and Aswan). Plan Egypt’s work
focuses on child rights, implementing programs designed to enable communities
to improve the lives of the most marginalized children and their families.
Plan Egypt’s Country Strategy focuses on five strategic objectives listed
below: Improve the quality of early childhood care & education; Promote
economic empowerment of vulnerable young men & women; Facilitate girls in
realising their full potential in an enabling and gender responsive
environment that protects them from all forms of abuse, neglect, exploitation
and violence; Support adolescents and young people, particularly girls to
become active drivers of change and lead the way towards more equitable and
inclusive societies; Promote adolescents and young people, particularly girls
to be empowered to take informed decisions about their sexual and reproductive
health and live free from gender-based violence The position holder will
report to the Country Finance Manager and will assume overall responsibility
for technical support and oversight for all major financial aspects of the
Plan Egypt institutional grant portfolio. S/he will support effective
implementation of Grants based projects by managing the overall financial
management and monitoring of portfolio of grants projects through supervising,
coordinating, standardizing, and consolidating those who are assigned to
budget, donor reporting, capacity building on donor compliance and Funding
Agreement Document (FAD) administration. In addition, the position holder
maintains the Grants Information System and provides grants-related financial
analysis. Management scope, reporting lines, key relationships Key
relationships Internal: The job holder has a close working relationship
internally with the following departments and/or functions: Business
Development Unit: For budget preparation based on grant proposals developed,
review of potential new donors, review of potential contracts and contract
modalities Grant Finance Coordinators: Ensure alignment of all financial and
narrative reporting are, based on Donor, Plan, National, and other relevant
standards and are in line with compliance requirements. CO Finance Team:
Analysis of monthly financial reports CO departments, PUs, GH and RH External:
The job holder has a close working relationship externally with the following
departments and/or functions: Partners: Preparing budget, identifying capacity
building needs on financial capacity and donor compliances; facilitating
training Donors , National Office: Budgeting, compliances requirements and
negotiations where applicable, reporting Accountabilities Grant Management
(‎30%) Establish donor reporting protocol (financial) for each grant before
this goes into implementation phase and ensure project team oriented on the
same. Review monthly grants reporting schedule produced by Grants Finance
Coordinators Review monthly/quarterly/half-yearly/yearly financial reports of
all projects under grants fund in line with donor regulations and requirement
and in donor format with accuracy and within schedule date Respond to donor/NO
feedback on financial report with justifications if necessary for any variance
in excess or under utilization Prepare/review shared cost calculation of all
projects on periodically Prepare grant financial report of Plan International
Egypt for MEESA, PIE Finance and CLT for management decision making. Provide
ad-hoc financial analysis for management to ensure good quality project
implementation. Prepare the monthly financial report summary for the active
grant during the reporting period Ensure monthly detail grant report prepared
by grant finance coordinators. Liaise with Donor and Support Office regarding
the grants project budget, project income, expenditure and reporting Due
Diligence, Liquidation and Grant Budget Management (‎30%) Ensures Grant Budget
proposals are prepared in conformity with Cost recovery guideline of Plan
international Egypt. Regularly updates and organizes budget information
(Addition and Deduction) of authorized budget in Separate Spread sheet for
data analysis. Ensure Grant cleansing is followed up and appropriate action is
taken in time. Ensure Conducting due diligence on partners pre-selection phase
and provide recommendation on partners selection. Ascertain the sub grant fund
is used appropriately based on stated initial plan by partners. To work with
the CFM and other members of the Finance team to ensure that all recharges to
grants are posted in a timely and compliant fashion each month. To liaise with
the relevant grant budget holders and provide support and advice on
reconfiguring and re-planning project budgets in light of actual
implementation on the ground. Compliance (‎20%) Ensure that Plan International
Egypt project implementation is in accordance with Plan Financial Standards
and Policies (Cost recovery rate maintained including apportioned cost) Ensure
that Plan International Egypt project implementation is in accordance with the
Government of Egyptian’s rules and regulation Manage the Grant Tracking Sheet
and provide timely financial analysis across a portfolio of grants to Program
team to ensure the effective and solid implementation of projects. Ensure
spending is within the budget limit to control under/overspending within
project. Annual capacity building plan for Plan and Partner organizations is
in place and implemented; necessary budget for capacity building is
provisioned in the budgets of the grants project including providing SAP grant
induction to grant team members; this is to allow grant team able to support
program members Ensure that Prepare Training modules/ training materials on
different donor compliance for Plan and Partner are developed and updated.
Hands on tools/guidelines on the compliance requirements of different donors
are prepared and made available for Plan and partner staff for their ready
reference. Ensure participation of Grants team members in the Project’s
quarterly/half-yearly/Yearly meeting for sharing donor compliance, critical
issues and expenditure status of the project. To lead the revision and
submission of budget realignment requests to institutional donors as required,
working closely with the programme quality and delivery team. Support the
facilitation of the audit practices of fund providers (Donors/NO). Team
Management (‎20%) Implement a capacity development plan and create an
environment of experience sharing and promote best practices. Monitor the
performance of staff members continuously and conduct semi-annual performance
review for everyone in the unit. Provide a supervisory role to the Grants
Finance Coordinators in ensuring continuity of the project cycle management
and adherence to Finance Manual Train and provide mentoring to all grant
finance staff on matters related to grants finance management. Safeguarding
Children and Young People (Safeguarding) and Gender Equality and Inclusion
(GEI) Understands and puts into practice the responsibilities under
Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC),
ensuring that concerns are reported and managed in accordance with the
appropriate procedures. Ensures that all staff in the unit/function/department
are properly inducted on and understands their role in upholding Plan
International’s safeguarding and GEI policies; Ensures that Plan
International’s global policies for Safeguarding Children and Young People and
Gender Equality and Inclusion are fully embedded in day to day work. Ensures
that Plan Ethiopia contributes to Plan International’s global efforts to
ensure safeguarding and GEI, including making sure that relevant reporting and
data are submitted Leadership and Business management Competencies Leadership
Competencies Set and communicate ambitious but realistic work goals and
priorities, explaining how these contribute to Plan International's purpose.
Set high standards for self and others' behavior, inside and outside work.
Championing our values and commitment to rights, gender equality and
safeguarding. Supporting the health, well-being and both physical and
psychological safety of our staff, including their safety to speak out. Hold
self and others to account for what we have agreed, dealing with poor
performance quickly, firmly and constructively. Create a positive team spirit,
helping people work well together, to reflect and continuously improve the
efficiency and quality of what we do. Collaborate with team members,
colleagues and partners in finding creative solutions to problems by sharing
information, experience and ideas and actively seeking their input. Motivate
and developing others by taking an interest, giving constructive feedback and
praise, ensuring they are properly trained and helping them develop their
potential. Accept change and support others in adjusting to it, helping them
understand. Perform any other related duties as assigned by immediate
supervisor Business Management Ccompetencies Understand relevant sectoral
context including how the sector operates in terms of funding and governance
and awareness of Plan's purpose, values, and global strategy Manage legal and
reputational risk including risk assessment, communication, risk management
and reporting in full compliance with risk-related standards, including in
areas such as Child and Youth Safeguarding and Protection, Gender equality and
inclusion, Counter Fraud, Safety and Security Manage activities and resources
including skills in strategic thinking, planning and organising, financial
planning and monitoring, negotiation and programme and project management
Manage people and information including skills in assessment and coaching,
evidence-based management, communication skills, both speaking and writing,
and digital working, including personal digital skills Technical expertise,
skills and knowledge Qualifications/ experience essential: Education at First
Degree level or equivalent vocational study in fields such as Accounting and
Finance At least ‎8 years of relevant experience as Grant Accountant / Grant
Finance/Grant Manager Experience of International NGO grant management systems
and financial regulations Knowledge of Grants Administration especially system
management and donor compliance in reporting of diverse institutional donors
(EU, USAID, ECHO, UNICEF, GFFO, DFID etc.) Demonstrated knowledge in cost
recovery principles and systems, experience in implementing a cost recovery
system is preferable. Qualifications/ experience desirable: Experience in
managing performance and facilitating development of staff is preferred.
Languages required Fluency in English language is essential

Plan International’s Values in Practice
We are open and accountable Promotes a culture of openness and transparency,
including with sponsors and donors. Holds self and others accountable to
achieve the highest standards of integrity. Consistent and fair in the
treatment of people. Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls &
young people
We strive for lasting impact Articulates a clear purpose for staff and sets
high expectations. Creates a climate of continuous improvement, open to
challenge and new ideas. Focuses resources to drive change and maximise long-
term impact, responsive to changed priorities or crises. Evidence-based and
evaluates effectiveness.
We work well together Seeks constructive outcomes, listens to others, willing
to compromise when appropriate. Builds constructive relationships across Plan
International to support our shared goals. Develops trusting and ‘win-win’
relationships with funders, partners and communities. Engages and works well
with others outside the organization to build a better world for girls and all
children.

We are inclusive and empowering
We empower our staff to give their best and develop their potential We respect
all people, appreciate differences and challenge equality in our programs and
our workplace We support children, girls and young people to increase their
confidence and to change their own lives.

Level of contact with children Low contact: No contact or very low
frequency of interaction
Physical Environment The position is typical office environment
Reports to Country Finance Manager Direct reports ‎2 direct reports who are
Grant Finance Coordinators
Post closing date 2nd of June ‎2022

Early application is encouraged as we will review applications throughout the
advertising period and reserve the right to close the advert early.
Female candidates are highly encouraged to apply
Please note that only applications and CVs written in English will be
accepted.
A range of pre-employment checks will be undertaken in conformity with Plan
International's Child Protection Policy.
As an international child centered community development organization, Plan
International is fully committed to promoting the realization of children's
rights including their right to protection from violence and abuse. That means
we have particular responsibilities to children that we come into contact
with.
Plan International believes that in a world where children face so many
threats of harm, it is our duty to ensure that we, as an organization, do
everything we can to keep children safe. We must not contribute in any way to
harming or placing children at risk.
Plan International operates an equal opportunities policy and actively
encourages diversity, welcoming applications from all areas of the
international community.
Equality, diversity and inclusion is at the very heart of everything that Plan
International stands for.
We want Plan International to reflect the diversity of the communities we work
with, offering equal opportunities to everyone regardless of age, disability,
gender reassignment, marriage and civil partnership, pregnancy and maternity,
race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to
create a workplace environment that ensures every team, in every office, in
every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial
justice, gender equality, girls’ rights and inclusion.