Offices Administrator

Careem is building the Everything App for the greater Middle East, making it
easier than ever to move around, order food and groceries, manage payments,
and more. Careem is led by a powerful purpose to simplify and improve the
lives of people and build an awesome organisation that inspires. Since ‎2012,
Careem has created earnings for over ‎2.5 million Captains, simplified the
lives of over ‎50 million customers, and built a platform for the region's best
talent to thrive and for entrepreneurs to scale their businesses. Careem
operates in over ‎70 cities across ‎10 countries, from Morocco to Pakistan.
About the team
The Real Estate team is a subdivision of Finance Support Function responsible
for delivering on Careem 's vision and strategy for our business verticals,
with the objective of successfully consolidating Business/People/Financial
needs. The Teams mandate is the functional and operational responsibility for
Careem Real Estate portfolio and its operations allowing our business across
our footprint and work with GMs and cross-functional colleagues to deliver on
the companies ambitious growth targets.
What you'll do
* Assign and guide on contract agreement while overlooking the local team and supervise multi-disciplinary teams in assigned offices (cleaning, maintenance, security etc.)
* Manage budges for office, kitchen supplies other office expenditure and ensure cost - effectiveness
* Ensuring lease agreements are tracked by the local team in the assigned portfolio and initiate timely renewal and rent payments
* Be a POC for Careem during lease negotiations and renewals
* Initiate energy saving, come up and enforce "green" initiatives in the assigned portfolio
* Lead and support in organizing and coordinating administration duties and office procedures in line with the standards set at the Basecamp
* Partner with Culture & Org development team and wider People Team to conceptualize and facilitate in-person activities and networking events
* Facilitate New Joiner events such as Speed networking
* Distribute and manage inventory of new joiner Gift Boxes
* Coordinate operations of Careem Dukkan retail store and track sales, float and inventory
* Decorate the office during themes or holiday celebrations including coordination of Birthday celebrations and organize cake
* Coordinate and manage in-office and out of office company events
* Coordinate and negotiate with local vendors on office deliveries
* Minor content creation of posters and surveys if required
* Order food and beverage / catering for office events
* Create and maintain a pleasant work environment, ensuring efficiency, communication, and safety
* Assist in office guidelines implementation and monitoring of its compliance
* Assist with other administrative and culture building tasks, e.g., team events
* Establish an internal communications strategy in conjunction with senior managers
* Partner with Local Comms team to draft colleague communications
* Manage all internal communication with the Tigers and other Colleagues across assigned portfolio
* Ensure organisational initiatives and projects are successfully communicated to employees and stakeholders
* Draft messages or scripts from senior executives for presentation to employees in written or spoken form
* Ensure internal communication messages are consistent with external communication messages
* Support the GM on the GR External communication and activities
What you'll need
* Reliability and discretion
* Leadership and ability to 'make things happen'
* High proficiency of Arabic and English
* Interpersonal /Change and Improvement Management Skills
* Coaching and mentoring skills
* Experience in financial acumen
* Good communication & relationship building skills
* Experience in managing and supporting projects and ongoing operations within an organization
* Good commercial, contract management and accounting skills
* Good communication and presentation skills, both written and oral
* Ability to assemble and manage own team
* Innovative, solution driven thinker and ability to challenge the status quo
* Organized and methodical - attention to detail with the ability to see the 'bigger picture'
* Strong negotiating and collaboration skills
* Effective at developing and maintaining internal and external relationships at all levels
* Strong influencing skills

What we 'll provide you
We offer colleagues the opportunity to drive impact in the region while they
learn and grow. As a Careem colleague you will be able to:
* Work and learn from great minds by joining a community of inspiring colleagues.
* Put your passion to work in a purposeful organisation dedicated to creating impact in a region with a lot of untapped potential.
* Explore new opportunities to learn and grow every day.
* Enjoy the flexibility that comes with the trust of being an owner; work in a hybrid style with a mix of days at the office and at home, and remotely from any country in the world for ‎30 days a year with unlimited vacation days per year.
* Access to healthcare benefits and fitness reimbursements for health activities including: gym, health club and training classes.