About JLL –
We’re JLL—a leading professional services and investment management firm
specializing in real estate. We have operations in over ‎80 countries and a
workforce of over ‎91,000 individuals around the world who help real estate
owners, occupiers and investors achieve their business ambitions. As a global
Fortune ‎500 company, we also have an inherent responsibility to drive
sustainability and corporate social responsibility. That’s why we’re committed
to our purpose to shape the future of real estate for a better world. We’re
using the most advanced technology to create rewarding opportunities, amazing
spaces and sustainable real estate solutions for our clients, our people and
our communities.
Our core values of teamwork, ethics and excellence are also fundamental to
everything we do and we’re honored to be recognized with awards for our
success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued
and empowered to achieve our full potential is important to who we are today
and where we’re headed in the future. And we know that unique backgrounds,
experiences and perspectives help us think bigger, spark innovation and
succeed together.
If this job description resonates with you, we encourage you to apply even if
you don’t meet all of the requirements below. We’re interested in getting to
know you and what you bring to the table!

About JLL
We’re JLL. We’re a professional services and investment management firm
specializing in real estate. We help organizations around the world achieve
their ambitions by owning, occupying and investing in real estate.
If you’re looking to step up your career, JLL is the perfect professional
home. At JLL, you’ll have a chance to innovate with the world’s leading
businesses, put that expertise into action on landmark projects, and work on
game-changing real estate initiatives. You’ll also make long-lasting
professional connections through sharing different perspectives, and you’ll be
inspired by the best. We’re focused on opportunity and want to help you make
the most of yours. Achieve your ambitions – join us at JLL!

Role Purpose
We currently have an exciting opportunity for a Facilities Administrator. The
Facilities Administrator is a key role reporting directly to the Assistant
Facilities Manager. In this role you would be performing a variety of tasks
including the implementation of all approved initiatives and programs, by
managing and coordinating the efforts of the Facilities team (e.g. service
providers, contractors, signing contracts, preparing commercial proposals etc)
to achieve the goals.
You will be responsible for representing Jones Lang LaSalle in the local and
regional business, IFM, and Real Estate community in order to promote Jones
Lang LaSalle’s reputation and capabilities to prospective tenants and clients.
You will also be responsible for the cost optimization, for forecast accuracy,
and for driving the cost down proactively, for searching actively for the cost
optimization/cost savings.
You will have experience working in a dynamic and fast-paced environment with
attention to detail, high sense of urgency and the drive to hold the team
accountable for results.
What this job involves
Maintain role as primary contact for service requests generated by the
client’s staff. Proactively together with Assistant Facilities Manager meet
with Client’s local Management on scheduled basis. Communicate regularly with
the client’s Management and staff, providing necessary support and information
on the status of all areas under his management.

Manage the budget documentation/forecast and administer the works to ensure
budget compliance for Stockholm sites. Ensure spending is as per
quarterly/monthly forecast and oversees all accruals, re-classes, invoices,
etc.

Assemble and analyse contract bids, submit recommendations and prepare the
standard form contract agreement for the Assistant Facilities Manager for
execution. Participate in group wide bid processes as appropriate

Procure when needed supplies and equipment to manage the office. Manage of GRs
and PO creation in JDE

Contract for services as described within the operating budget, management
plan and/or management services agreement.

Ensure efficiency and proper records of On Demand purchases and repairs and
proper Action Line administration in Stockholm office

Ensure timely Maximo reporting

Ensure accurate and timely reporting of equipment and systems’ malfunctions
and near-misses in both Client’s and JLL’s reporting tools.

Represent CS to business on Stockholm site

Point of contact for BU employees in Stockholm

Single point of contact for Landlord

Managing issues related with Landlord ops

Single point of contact for Stockholm projects

Single point of contact for Stockholm enhanced services

Drive adherence to environmental compliance, waste disposal and all Safety
programs. Work with contractors to receive all necessary documents to comply
with Environmental and Safety norms

Receptionist responsibilities

Sound like you? To apply you need to be able to demonstrate the following
skills and experience:
Self-motivated person and able to play in a team

Confident and smart appearance (formal dress code is a must)

Ability to multi-task and be very well organised

Excellent organisational skills

Strong interpersonal skills with training experience to guide multifunctional
teams.

Basic finance knowledge

Excellent PC skills, proficient in Microsoft Word, Excel, Outlook.

Interest in continuous improvement and development

What you can expect from us
You’ll join an entrepreneurial, inclusive culture. One where we succeed
together – across the desk and around the globe. Where like-minded people work
naturally together to achieve great things.
Our Total Rewards program reflects our commitment to helping you achieve your
ambitions in career, recognition, wellbeing, benefits and pay.
Join us to develop your strengths and enjoy a fulfilling career full of varied
experiences. Keep those ambitions in sights and imagine where JLL can take
you...
Apply today at jll.com/careers.

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What you can expect from us
We succeed together and believe the best inspire the best, so we invest in
supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your
career ambitions, recognizing your contributions, investing in your well-being
and providing competitive benefits and pay.
We can’t wait to see where your ambitions take you at JLL. Apply today!