The Role
Responsibilities: • Develop event objectives in collaboration with
clients, understanding their goals and target audience. • Plan, coordinate,
and execute events from start to finish, including event design, technical
proposal building, budgeting, logistics, vendor management, execution planning
and on-site coordination. • Conduct thorough research and sourcing of event
concepts, venues, vendors, suppliers, and contractors to secure necessary
resources within budget and quality parameters. • Manage event budgets,
including cost estimation, tracking, and financial reporting, ensuring
effective cost management and adherence to client budgets. • Coordinate with
internal teams and external stakeholders to ensure all event elements (e.g.,
production, AV, catering, registration, transportation) are effectively
planned and executed. • Prepare detailed event timelines and action plan,
production schedules, and run sheets, streamline sheets, ensuring all team
members and vendors are aligned and well-informed. • Oversee event
registration processes, including attendee management, ticketing, and guest
communication. • Liaise with clients, vendors, and sponsors to manage
expectations, address concerns, and ensure successful collaboration throughout
the event lifecycle. • Conduct site inspections and venue walkthroughs to
assess feasibility, identify potential challenges, and ensure event spaces
meet client and safety requirements. • Coordinate and manage event logistics
on-site, including setup, troubleshooting, and managing any unexpected
situations that may arise. • Evaluate event success and conduct post-event
analysis, gathering feedback, analyzing metrics, and preparing post-event
reports. • Stay updated on industry trends, best practices, and emerging
technologies to provide innovative event solutions and enhance client
experiences.
Requirements
Qualifications: • Bachelor's degree in event management, hospitality,
marketing, or a related field. • Minimum 5 years of proven record in the GCC
region. • Strong organizational and project management skills, with the
ability to multitask, prioritize, and meet deadlines in a fast-paced
environment. • Excellent interpersonal and communication skills, with the
ability to build relationships, negotiate contracts, and collaborate with
diverse stakeholders.
About the company
entourage marketing and events management, is not just an average agency but a
team of seasoned, senior level consultants who develop winning business
strategies and provide marketing horsepower required to produce clear,
measurable and recognizable results. entourage is an agency that enables
outstanding results to happen for companies/individuals of all sizes, in a
variety of industries and geographic locations. We, at entourage, provide full
event and marketing services with clients in automotive , sports, real estate,
media, fashion & beauty and corporate sectors. Though we aim to attract a
broad range of clients from a variety of entities, we specialize in helping
companies break into the urban market. Our talented team of professionals
possess the skills to expose, brand, and market your product or service in an
effective manner.
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